Associate Project Manager, Capital and Facilities

Description: 

The Associate Project Manager supports the Project Manager and Facilities leadership in coordinating, tracking, and executing operational and capital construction projects. The Associate Project Manager manages day-to-day project activities, provides technical and logistical support, and ensures that project documentation, schedules, and communications are maintained accurately.

This is a full-time, in office role. The annual salary range for this role is $70,000-$75,000.
 

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.
 

Role Responsibilities:

• Coordinate and manage day-to-day activities for operational and capital projects under the guidance of the Project Manager and department leadership.
• Participate in all phases of the project delivery process, including design development coordination, procurement support, construction administration tasks, punch list development, commissioning logistics, and project close-out preparation.
• Serve as a key point of contact between project stakeholders, gathering departmental needs, sharing updates, and helping to resolve issues in real time.
• Review and interpret construction documentation (drawings, specs, schedules, submittals) to support progress monitoring and ensure alignment with project requirements.
• Manage contractor oversight, including on-site coordination, field observations, compliance tracking, and issue escalation.
• Lead routine project meetings as requested, including preparing agendas, tracking action items, and distributing meeting minutes.
• Coordinate with the Trades Manager to schedule, track, and document in-house trades work contributing to project scope.
• Assist in budget management, including preparing preliminary cost estimates, tracking expenditures, monitoring budget status, and preparing updates for leadership.
• Compile and evaluate change order requests, preparing summaries and recommendations for Project Manager and leadership review.
• Support furnishings management, including inventory review, layout coordination with designers, procurement of items, budget tracking, and invoice processing.
• Administer work orders by dispatching tasks, monitoring progress, processing reports, and maintaining updates in the work management system.
• Support oversight of service contracts, assisting the Director of Facilities Operations with tracking vendor deliverables, timelines, and performance.
• Coordinate with Facilities Management staff to ensure that maintenance considerations are integrated into project execution.
• Assist in commissioning and close-out, including scheduling vendor training, gathering documentation, and verifying close-out deliverables.
• Coordinate internal office moves and renovations, helping manage schedules, vendors, and communications to minimize disruptions.
• Assist with furniture selection, procurement, and installation, ensuring functionality, aesthetics, and budget alignment for workplace environments.
• Perform other related duties as assigned, providing support across project and facilities operations.

Minimum Requirements:

• Bachelor’s degree or Bachelor’s degree-seeking in architecture, engineering, construction management, facilities management, or related field
• Two to three years’ experience as a facilities or construction superintendent or assistant project manager preferred
• Strong computer skills, including Microsoft products and ability to learn new programs quickly
• Excellent writing and communications skills
• Ability to read and interpret documents such as safely rules, operating and maintenance instructions, and procedure manuals
• Knowledge of how to use project management software such as:
  • AutoCAD
  • Microsoft Project
  • Procor