Administrative Associate - Office of Admissions

Job Posting Title:

Administrative Associate - Office of Admissions

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Hiring Department:

Enrollment Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Our goal is to recruit and support staff and students with a wide range of backgrounds, ideas and viewpoints. Must be eligible to work in the United States on a full-time basis for any employer.

Position Purpose

To perform clerical functions related to the processing of admissions applications and documents to include fixing and merging records, processing of supporting credentials, entering college coursework, and other duties as assigned. 

Responsibilities

• Assist in coding/logging paper high school transcripts.

• Assist in verifying uploaded high school transcripts.

• Responsible for fixing on-line exceptions for electronic high school transcripts.
• Responsible for entering new high school courses in our database from our electronic high school transcript report, T90 in mainframe.
• Assist in checking Cognos and Slate queries to update data in our systems, such as high school codes and mode of admission.
• Assist in coding, logging, and verifying college transcripts.
• Assist in helping transfer evaluators post coursework from Texas colleges and universities.
• Responsible for fixing on-line exceptions (data mismatch) for freshman applications, essays and SAT/ACT test scores.

Required Qualifications

High school graduation or GED.  7 years of experience with clerical functions.  Experience using a personal computer.  Experience using word processing and spreadsheet software (Microsoft Word and Excel).  Demonstrated speed and accuracy in typing. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor’s degree.  3 years of clerical experience. Extensive experience with Microsoft Office (Excel, Word, PowerPoint) and Slate. Experience using Cognos. Experience working with sensitive and confidential materials. Extensive familiarity with academic programs and admissions processes and procedures at UT Austin. Demonstrated success in collaborating with others in a team environment. Demonstrated ability to manage multiple overlapping projects, and to work independently. Demonstrated excellent written and verbal interpersonal communication skills and professional demeanor. Demonstrated ability to work in a fast-paced work environment under the pressure of deadlines.

Salary Range

$40,000

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at workstation
• Must work on-site three days a week, and may work from home the other 2 days
• Must have reliable home internet and approved teleworker agreement

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to