Deputy Executive Director of Election Administration

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Philadelphia City Commissioners are a three-member bipartisan board of elected officials in charge of elections and voter registration for the City of Philadelphia. The City of Philadelphia is the sixth-largest city in the United States and one of the largest employers in Southeastern Pennsylvania.  

Job Description

Position Description

The Deputy Executive Directors will serve as key members of the administration team, overseeing, through subordinate supervisors and staff, the County Board of Elections and Voter Registration programs. The Deputy Executive Directors will report to the Executive Director of the Board of City Commissioners. The Deputy Executive Directors are responsible for managing, directing, and supervising (through subordinate managers and/or supervisors) the activities of subordinate clerical and technical staff in order to meet election deadlines, conduct voter registration, and hold elections in accordance with federal and state election laws.  The Deputy Executive Directors will develop and implement metrics to track the effectiveness, accuracy, and efficiency of civil service staff in performing their duties and report back to the Executive Director regarding these metrics on a regular basis. Each Deputy Executive Director is responsible for their area of specialization.

During election times, this position will also require working some non-standard work hours including nights, weekends, and holidays when needed.

Skills and Experience

• Strong communication and interpersonal skills, with the ability to maintain positive working relationships.
• Ability to work nonstandard hours including nights, weekends, and holidays as needed.
• Exceptional organizational skills and attention to details.
• Superior typing and proof-reading skills.
• Familiarity with Microsoft Office Suite; high proficiency in Excel.
• Experience and knowledge of local, state, or federal politics preferred.
• Ability to lead and handle multiple tasks in a tight timeframe.
• Must have ability to work independently and in partnership with a team.
• Excellent self-direction and the ability to take ownership and drive responsibilities through to completion.
• Must have the ability to learn quickly and adapt to changing and sometimes stressful deadlines.
• Faith and trust in the electoral process. Respect for election laws and regulations.
• Valid Pennsylvania Driver's License
• Fluency in other languages is not a requirement, but a plus.

SPECIALIZATION

Deputy Executive Director of Administrative Operations

• Oversees Human Resources, Training, and Engagement divisions.
• Coordinates policy development with Deputy Commissioners and prepares policies for presentation to Commissioners.
• Supervises the Training Manager and ensures implementation of standardized training programs across all units.
• Manages internal and external communications programs.
• Leads employee engagement programs and internal culture-building initiatives.
• Ensures HR onboarding, recruitment, performance management, and compliance.
• Ensures proper communications to all staff
• Supports administrative governance, documentation, and operational alignment across the department.
• Performs additional related work as required. 

Qualifications

Completion of a bachelor’s degree program at an accredited college or university.  

Additional Information

TO APPLY: Interested candidates must