Executive Assistant, R&D Immunology & Inflammation

The Executive Assistant role requires tenured experience in administrative support at Regeneron. The role will report to and support the SVP of Research, Immunology & Inflammation, with advanced calendar management, travel and all associated logistics to ensure the leaders of Regeneron and associated teams can effectively carry out high level business objectives. Given business need, the incumbent will lead team event planning, order department supplies, become involved with space planning, and may take in additional client support in a highly proactive, professional, collaborative and efficient manner. The Executive Assistant should have advanced experience in Microsoft applications, Concur, and should be able to learn new technologies with ease for themselves and their client.

A typical day in the life of an Executive Assistant may include the following responsibilities:

• Proactively manages calendars using thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur.
• Fully responsible for logistics/execution of internal meetings. Acts as the contact for external meetings and is responsible for collaborating with Strategic Sourcing and Procurement, legal, vendors, guest speakers to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit.  May act as point person to gather agenda items and may collect slides from multiple individuals in order to provide a complete slide deck and materials for meetings/events.
• Handles travel and expense reports for SVP, and additional clients in the department if necessary. Assists guests with travel, where applicable. 
• Advanced knowledge of company policies, procedures and resources and acts as a point person for leader(s)/department(s) taking the lead to raise potential continuous improvement efforts to current processes. 
• Actively manages department contact lists/org charts.  Proactively manages and updates content on department SharePoint sites and/or internal pages.
• Responsible for purchase order requests, catering requests, and all purchase order expense requests.  Submit requisitions and coordinate tracking of departmental deadlines. 
• Lead the preparation, onboarding and assimilation for new employees and assists with department space planning and may assist in headcount tracking. 
• Provides assistance with conference queries, travel policy, and expense reports.
• Assist with team building events, Day for Doing Good, and other holiday events. 
• Proactively works with other administrative coordinators to ensure coverage while Admins are out of the office.

This job may be for you if you have the following:

• Bachelors degree preferred; 8+ years administrative experience with a minimum of 4 years of (business function) industry experience desirable.
• Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally.
• Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality.
• Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.
• High attention to detail.
• Ability to prioritize tasks and manage time effectively.
• Experience in a fast paced, matrixed organization.
• Is a quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease. 
• Works comfortably with all levels in the organization including senior managers.  Understands how senior leaders think and what they expect.  
• Advanced knowledge and proficiency in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with more advanced troubleshooting.  May be responsible for training new employees on internal systems.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship stat