Administrative Assistant III

Posting number: 26-01075

Department: Family Services

Job classification: ADMIN ASST III

Posting type: Open

Categories: Administrative Assistant

Summary

This position works within the Division of Children, Youth and Families (CYF) supporting the Foster Care and Adoption (FC&A) Resource and Support Program. As an agency, DFS is committed to strengthening the well-being of its diverse community by protecting and improving the lives of all children, adults, and families through assistance, partnership, advocacy, outreach, and quality services. To learn more about DFS and its Mission, Vision, and Values, please click here.

Under the general direction of the Supervisor, provides general administrative support to supervisors and social services specialists to include the following:

• Assists with managing client records.
• Enters data accurately and timely and prepares reports.
• Handles client-related phone calls and letters, including interacting with angry or upset clients.
• Provides general administrative support to unit staff including managing supplies, vehicles, and mail.
• Supports hiring efforts and assists with meetings.
• Works on special projects to assist supervisors and units.
• Assists on training other administrative assistants, as needed.
• Works collaboratively with other administrative staff in the Children, Youth, and Families Division and helps in other programs as needed.
• Demonstrates flexibility in handling multiple and changing tasks.
• Prioritizes tasks to adapt to changing priorities.
• Develops and maintains organizational systems for themselves and the unit they support.
• Performs special projects including research, reports, and correspondence.

Note:
The assigned functional areas for the positions are general administrative assistance, scheduling & coordination, communication, office management, and/or receptionist/public contact.

Specifically, this administrative assistant position will support the program’s Kinship team. This team works to locate and engage relatives of youth in foster care or at risk of coming into foster care. Given the specialized focus of the team, this position has specialized tasks such as the completion of background checks for kinship families, completion of relative notification letters, auditing files and coordinating special events such as the kinship month celebration.

Grow your career with Fairfax County!
With more than 16,000 employees, Fairfax County is a diverse workforce offering employees stimulating and challenging opportunities across a broad scope of career opportunities. As a Fairfax County employee, you impact the well-being of our community every day.

This is an exciting time to join Fairfax County Government as we shape racial and social equity policies in the county through the One Fairfax Policy. Using this framework, we intentionally consider equity when making policies or delivering programs and services. To learn more, we highly encourage you to watch the Becoming One Fairfax—An Introduction to Key Concepts video and visit the One Fairfax webpage here.

Finally, click here to learn more about learn more about our Department of Family Services, meet our director and some of our practitioners, watch a short video to learn more about this position, read the top 5 reasons to come work with us, and check out the great benefits, including excellent paid leave, health plans, and retirement plans.

All Fairfax County Government employees are expected to adhere to the Standards of Conduct. In maintaining a drug free workplace, employees are prohibited from manufacturing, distributing, possessing, using or being under the influence of alcohol or illegal drugs while at work or on county premises.

Supplemental information

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Valid driver’s license

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be requir