Temporary Administrative Associate 1-Occupational Therapy

Market Range: 04

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  The Administrative Associate 1 provides general clerical and administrative support to the Department of Occupational Therapy. This is a part time position. 

1. Serves as the forward-facing representative of the department, providing an open-door approach to address the needs of students, faculty, and visitors while ensuring a welcoming and professional environment.
2. Supports departmental objectives, programs, and provides customer service to faculty, staff, and students.
3. Organizes, proofreads, and edits program materials, letters, and other correspondence.
4. Assists with collating and preparing fieldwork site data and student scores for analysis as required for accreditation purposes.
5. Works directly with the chair to communicate budget items, obtain approvals and signatures, and tracks monthly and annual expenditures. 
6. Assists with maintaining site records in Exxat.
7. Assists with onboarding procedures for students in preparation for fieldwork placements.
8. Provides administrative support for the admissions process; tracks immunizations; updates recruitment materials. 
9. Performs other duties as assigned. 

MINIMUM REQUIREMENTS:  

EDUCATION:  High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: One (1) year of administrative experience; OR Associate’s Degree in lieu of experience. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to produce accurate, clear, concise, timely, and thorough meeting minutes and other documentation for distribution and recordkeeping. 
• Ability to multitask, work respectfully, and communicate with individuals.
• Ability to communicate effectively (both written and oral) with executives, upper administration, faculty members, vendors, employees, students, and prospective students.