Asset Management & Procurement Specialist (Onsite in Fort Wayne, IN)

Company Description

Resultant is an outcomes-focused consulting firm committed to helping clients make technology a strategic asset and use data to guide better decisions. But we’re not just data and tech experts; we are problem solvers and industry experts who work alongside our clients to help them achieve their mission. 

We don’t solve problems for our clients. We solve problems with them.

We take the time to deeply understand goals and roadblocks to drive toward outcomes that serve organizations, people, and communities. Through outcomes driven by data analytics, technology solutions, digital transformation, and beyond, our team works with clients in both the public and private sectors to solve their most complex challenges. We start by learning as much as we can about who they are, how they work, and what they’re striving for so we can feel their problems as our own. Partnering with our clients means their desired outcomes are always top of mind, their challenges and strengths guiding our efforts. We build client-focused relationships before we build unique solutions that blaze past expectations.

Originally founded in Indianapolis in 2008, Resultant now employs more than 450 team members who operate remotely and from offices and hubs around the United States including Indianapolis, IN; Fort Wayne, IN; Denver, CO; Atlanta, GA; and Dallas, TX.

We’re Resultant. Clients partner with us to see a difference. People join us to make one.

Job Description

The Asset Management and Procurement Specialist is responsible for the full lifecycle of IT hardware and software procurement, from requisition to deployment. This role ensures compliance with purchasing policies, vendor standards, and budget requirements while maintaining the integrity of physical asset tracking. The Specialist sources competitive pricing from reputable vendors, prepares quotes for approval, and manages procurement tickets and credit card orders in alignment with organizational guidelines.

In addition, the role oversees purchasing, receiving, inventory management, and reporting within the organization’s IT Asset Management System (Certero/ATLAS), ensuring data accuracy, cost optimization, and audit readiness. Through exceptional customer service and proactive vendor management, the Specialist ensures timely ordering, tracking, and delivery of products to departments while driving efficiency, compliance, and accountability across the asset management process.

Key Responsibilities:

Vendor Management & Procurement

• Manage the complete procurement lifecycle, from requisition intake to PO closure.
• Source competitive pricing from reputable vendors; obtain three quotes for purchases > $5,000 unless exceptions apply.
• Maintain vendor relationships, negotiate order timelines, and ensure vendor catalog alignment.
• Collaborate with Finance/Procurement on budget allocation, tax-exempt compliance, and purchasing procedures.

Order & Receiving Execution

• Place orders using approved procurement systems (ATLAS/Cetero, P-Card).
• Manage credit card purchases, ensuring receipts and authorizations are reconciled.
• Contact vendors for updates on shipment delays and lead times.
• Receive deliveries, inspect items, and ensure asset tags and serial numbers are properly logged.
• Release equipment to technical teams for imaging, installation, or deployment.

Asset & Lifecycle Management

• Maintain accuracy of the Asset Management System (Cetero/ATLAS) by recording device details, warranties, and funding sources.
• Track and forecast refresh cycles for desktops, laptops, and peripherals.
• Initiate RMAs for defective equipment and manage return processes.
• Provide weekly inventory counts and ensure audit-readiness of asset records.
• Ensure compliance for specialty items (e.g., TVs, iPads) per purchasing procedures.

System Governance & Continuous Improvement

• Govern procurement and lifecycle workflows within Cetero.
• Define and enforce procurement, tracking, and reporting standards.
• Leverage dashboards for forecasting, license optimization, and budget planning.
• Identify automation opportunities and champion training/change management.

Qualifications

Required:

• Strong organizational skills with exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities and deliver within deadlines.
• Must live within commutable distance to Fort Wayne, IN and willing to work onsite daily.