Invoice Accounting Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a highly talented Invoice person – Invoice Accounting Specialist- to join an AECOM Program Management Team, working for the New York City Housing Authority (NYCHA).  This position will support the AECOM Program Management Billing, and review Invoices from Design Builders, Contractors, Construction Managers, Special Inspections, Air Monitoring, and Commissioning firms.

This is a remote position for 2 days a week, and in-office for 3 days a week at the NYCHA office in Long Islang City, NY.

Job Responsibilities:

• Receive and process invoices/Closeouts/Certified Payroll for Design Builders, Contractors, Construction Managers, Special Inspections, Air Monitoring, and Commissioning firms contracted with NYCHA.
• Review invoices/closeouts/certified payroll for compliance to corresponding subcontract terms and conditions.
• Track and log incoming and outstanding invoices/closeouts/certified payrolls pertaining to the assigned job numbers.
• Correspond with Project Managers, Vendors, and other team members to resolve issues surrounding the invoices/closeouts/certified payrolls within assignments.
• Manage file documentation for all compliance duties.
• Participate and/or complete required internal and client training.
• Manage full invoice/closeouts/certified payrolls compliance duties on major projects.
• Develop and initiate process improvements with help of team lead or management oversight.

Qualifications

Minimum Requirements:

• BA/BS plus two years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Experience with Procurement and/or Administrative Activities and/or invoice, closeout or certified payroll
• Background in AP preferred
• Prior Certified Payroll experience
• Prior experience processing for payment subcontractor labor invoices
• Proficient in Microsoft Word, Excel and PowerPoint, and Adobe Acrobat
• Experience working in eBuilder (Trimble Unity Construct)

Additional Information

• Sponsorship for US employment authorization is not available now or in the future for this position.
• Relocation is not available for this position.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will