Sr. Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts. Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage™ set us apart. Learn more at www.ingrammicro.com

Ingram Micro has earned Great Place to Work Certification™ for 2022-2023 in the United States! This prestigious recognition reflects our commitment to our people and our culture.

Come join our team where you’ll make technology happen in surprising ways. Let’s shape tomorrow - it’ll be a fun journey!

This position is in our Irvine, California Corporate Headquarters with the opportunity for a hybrid schedule.

Position Summary:

As the Sr. Executive Admin to the Head of Infrastructure & IT Operations, you will work on a significant range of assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. The typical day would consist of managing multiple executive’s calendars for meetings onsite, offsite and virtually across multiple global time zones, making travel arrangements for global travel, executing expense reports on a timely basis and helping on ad-hoc projects including editing and or presentations on PowerPoint. 

How do you stand out:

• You are comfortable with Power Point, tech savvy, executes fast and are adaptable.

• You are curious about technology and would love to be in an environment that can help you learn more

• You enjoy being in a diverse work environment, exposed to global initiates and opportunities.

• You are characterized by a high energy level and a flexible mindset.

• You know how to cope with ad hoc situations.

• You are known for your drive to achieve results, and your 'getting things done' attitude. 

Your role:

• Prepare and edit correspondence, communications, presentations and other documents Support to the team, including, but not limited to agenda management, planning of meetings and conferences, booking of tickets and accommodation and ad hoc projects.

• Design and maintain databases and submit expense reports.

• Prepare and edit PowerPoint presentations.

• File and retrieve documents and reference materials.

• Conduct research, collect and analyze data to prepare reports and documents.

• Manage and maintain executives' schedules, appointments and travel arrangements.

• Arrange and co-ordinate meetings and events.

• Monitor, screen, respond to and distribute incoming communications.

• Receive and interact with incoming visitors.

• Liaise with internal staff at all levels.

• Interact with external clients and departments.

• Coordinate project-based work.

• Review operating practices and implement improvements where necessary.

What you bring to the role:

• Bachelor’s Degree in Business Administration, or related discipline or equivalent combination of education and job-related experience is required.

• 8 + years of experience in the role of Executive Admin, Assistant, Secretary, or similar, providing support for one or more senior level executives.

• In-depth knowledge of relevant software such as MS Office Suite, Office 365 software, PowerPoint, Project, Excel and SharePoint.

• Knowledge of standard office administrative practices and procedures.

• Excellent interpersonal and communication skills (spelling, as well as strong written and verbal communications skills required. 

• Experience in a multi-country environment, covering multiple stakeholders, managing global time zones and calendaring.

The typical base pay range for this role across the U.S. is USD $66,100.00 - $105,800.00 per year.

The ranges above reflect the potential annual base pay across the U.S. for all roles; the applicable base pay range will depend on the candidate’s primary work location, pay grade, and variable compensation plan. Individual base pay within each range depends on various factors, in addition