Sr Proposal Specialist

 

 

Summary

We are seeking a Senior Proposal Specialist to lead proposal development efforts supporting complex aerospace and defense programs. This role serves as the operational anchor for proposal activities, coordinating inputs from multiple departments to ensure timely, compliant, and high-quality submissions. The Senior Proposal Specialist must operate independently, exercise sound judgment, and collaborate effectively across functions.

 

This position requires a confident, organized professional who thrives under pressure, communicates clearly, and drives process improvement. The ideal candidate demonstrates a strong balance of analytical rigor, creative thinking, and cross-functional leadership in alignment with government and commercial acquisition practices.

 

Essential Duties & Responsibilities

• Lead and coordinate proposal development efforts from RFP receipt through final submittal and revision cycles.
• Manage proposal schedules, kickoff meetings (KOMs), and documentation workflows to align with internal milestones and customer deadlines.
• Drive the development and formatting of proposal components including WBS, schedules, commercial guidelines, Q&A logs, and proposal charters.
• Compile, assemble, and ensure consistency across all proposal documents, maintaining compliance with customer instructions and internal standards.
• Partner closely with the Senior Estimating & Pricing Analyst to validate data inputs, support risk and contingency modeling, and facilitate reviews.
• Coordinate inputs from Engineering, Sales, Finance, and other departments while exercising independent judgment to maintain momentum.
• Prepare for and support key internal reviews and proposal submittals; assist in post-submission activities and lessons learned.
• Maintain proposal templates, tools, and past submittals to support continuous improvement.

 

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

 

Greenpoint Core Competencies

• Adaptability - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

 

Job Core Competencies

• Cooperation – Establishes and maintains effective relations, exhibits tact and consideration, displays positive outlook and pleasant manner, offers assistance and support to co-workers, works cooperatively in group situations and works actively to resolve conflicts.
• Written Communications - Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet needs, and presents numerical data effectively.
• Planning & Organization – You prioritize and plan work activities, you use time efficiently, you plan for additional resources, you integrate changes smoothly, you set goals and objectives, and you work in an organized manner.
• Oral Communications –