Executive Assistant

At SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, “I can’t live without them.”

Our SpartanNash family of Associates is 20,000 strong, ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists. Each of them plays an integral role in SpartanNash’s People First culture, Operational Excellence and Insights that Drive Solutions. Ready to contribute to the success of our food solutions company? Apply now!

Location:

850 76th Street S.W. - Byron Center, Michigan 49315

Job Description:

Position Summary:

This role is responsible to provide professional and confidential administrative support to assigned executive. May be responsible to participate in and/or coordinate company events, department communications, etc. as requested. 

Here’s what you’ll do: 

• Maintain calendar; schedule and coordinate meetings, conferences and appointments; coordinate travel arrangements; process expense reports, respond to inquiries (phone, in person or email) or direct inquiries to appropriate contact in a timely manner, etc.  

• Prepare documents and coordinate communications on behalf of the executive to include correspondence and presentation materials (i.e., graphs, charts, etc.); ensure accuracy and maintain confidentiality of information.  

• Compile data and/or prepare reports, spreadsheets and other documents related to executive's business needs.  

• Maintain department records and files in accordance with company policies and procedures.  

• Review requests for information and determine the appropriateness of release.  

• Participate in department projects; may be responsible to coordinate team projects and act as project coordinator.  

• Develop and maintain knowledge related to the position to include related company/industry knowledge, computer software and systems, policies and procedures, etc.  

• May be responsible to coordinate and distribute department related communications, assist with department and/or Company-wide events, participate on assigned committees, etc. as requested.  

• Additional responsibilities may be assigned as needed. 

Here’s what you’ll need: 

• Associate degree (Preferred) in Business Administration or related area preferred. 

• Five years' experience in an administrative assistant, executive assistant or related area.  

• Strong written and verbal communication skills and customer service skills. 

• Ability to interact with associates at all levels within the company and external vendors/contacts.  

• Must have attention to detail, effective organization, prioritization, multi-tasking and time management skills, and ability to handle changing priorities.  

• Ability to handle and maintain confidentiality of sensitive information.  

• Proficient computer skills including Microsoft Office (Word, Excel and PowerPoint) required. 

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the