Administrative Assistant, Production Management

Studio Overview: Feature Animation at Netflix (FAN) is committed to creating content that makes a lasting impression on audiences and expands expectations of what is possible in storytelling. We are paving the way for the bold future of animation by building a community of amazing artists and talent. As a part of Netflix, Feature Animation values innovation, ownership, courage, inclusion, and collaboration. This is the new wave of animation — and you can help shape it!
Job Summary:Netflix’s Feature Animation Production Management team is looking for an Administrative Assistant with a passion for Animation who can support the department. The ideal candidate will be instrumental in maintaining multiple calendars, and a high volume of cross functional and show facing meeting requests across multiple time zones. This will require a candidate with a positive demeanor who remains calm under pressure while juggling multiple projects.  The candidate will need to be a self-starter with exceptional follow-through, organization, and attention to detail. This is a fast-paced position in a rapidly growing studio that requires someone who is detail-oriented, proactive, and highly adaptable. 
About Feature Animation Production Management:The Feature Animation Production Management department at Netflix is focused on supporting a growing slate of animated features, where we strive to create a strong culture of collaboration, opportunity, and partnership. We partner closely with film leadership in all areas of production, from pre-production through final delivery. The team also works very closely with key cross functional partners to provide guidance on studio workflows, initiatives, and best practices for establishing schedules, budgets, leadership structure, and creative partner engagement throughout the life cycle of animation production.

What You'll Do

• Maintaining calendars for three  Senior-level Executives, including booking and confirming large cross-functional meetings across multiple time zones
• Coordinating travel arrangements, both domestically and internationally
• Preparing and submitting Senior-level executive expense reports
• Communicating and coordinating with productions and vendors both internally and externally
• Assisting with the onboarding of new hires
• Maintaining studio Google Drive databases for internal and external production use
• Liaising with in-house production teams on protocols (expenses, travel, etc.)
• Attend meetings to take and share meeting notes and to manage action items out of those meetings
• Keeping slate trackers, crew contact lists, and other team documents up to date
• Planning team and/or production events (offsites, recruiting events, etc.)
• Brainstorming potential workflow efficiencies for the team
• Providing additional support on studio initiatives as needed
• Support the shows with any internal navigating of Feature Animation at Netflix and Netflix cross-functional teams

What You'll Need

• At least 2 years as an administrative assistant or similar experience
• Ability to prioritize a high volume of tasks and scheduling for numerous executives and simultaneous productions
• Team player who excels in a fast-paced, team-oriented setting
• Google Suite proficiency
• Basic knowledge of the Animation landscape

Location: This role is based out of the Burbank office. 
At FAN, we carefully consider a wide range of compensation factors to determine your compensation. We rely on market indicators to determine compensation and consider your specific job family, background, skills, and experience to get it right. These considerations can cause your compensation to vary and will also be dependent on your location. The overall market range for roles in this area of FAN Animation at Netflix is typically $26.29 - $38.00 / hour. This range is based on total compensation (vs. only base salary), which is in line with our compensation philosophy.
We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.