Construction Project Manager - Facilities Services - UTK

The Project Manager plays a vital role in the overall success of each project by serving as the primary point of contact between the client, design team, trades, and contractors. This position is responsible for ensuring clear communication, alignment, and collaboration among all stakeholders. Key responsibilities include: Developing and managing project schedules. Assigning and overseeing employee work. Hiring, directing, and coordinating contractor activities. Coordinating and scheduling utility outages. Anticipating and resolving schedule conflicts. Proactively identifying and addressing job site issues. Monitoring and maintaining project budgets. Documenting scope changes that may affect cost or schedule. Communicating changes promptly to all relevant parties. The Project Manager oversees multiple construction projects across the UT Knoxville (UTK), UT Institute of Agriculture (UTIA), and College of Veterinary Medicine (CVM) campuses.

• Define project scope, objectives, and deliverables; develop detailed project plans and timelines.
• Manage multiple construction projects (up to 85 annually), coordinating with stakeholders, architects, engineers, contractors, Facilities Services, and campus departments to ensure successful outcomes. 
• Serve as the primary point of contact, providing clear and consistent communication with stakeholders, team members, clients, and internal partners. 
• Oversee project budgets and expenditures, ensuring projects remain within approved allocations. 
• Monitor construction progress, schedules, and expenditures; prepare and present summary reports during project status meetings. 
• Schedule and coordinate skilled trade crews and external contractors to achieve timely completion of assigned projects. 
• Identify potential risks and issues, develop proactive strategies to mitigate them and maintain project continuity.
• Prepare required contract work authorizations; assist with, review, and approve estimates for scope changes, communicating any schedule or financial impacts to stakeholders. 
• Implement and manage changes to project plans or deliverables to address evolving needs or unforeseen circumstances. 
• Develop and distribute project status and expenditure reports to Department Heads, Assistant Deans, and Deans during construction and at project closeout.
• Procure materials and services for projects and authorize payment upon receipt and verification.
• Provide supervision and direction to address contractor or subcontractor performance issues, ensuring compliance with project design, construction plans, and established schedules.
• Present regular reports to stakeholders on project progress, challenges, and outcomes.
• Determine resource requirements—including manpower, equipment, and materials—and allocate resources to ensure availability throughout the project life cycle. 
• Participate in and provide input to committees, including reviewing design bids with the Department of Capital Projects (DCP), advising the Classroom Committee, and engaging with other groups as needed to support university-related projects.
• Ensure all projects comply with applicable building codes, standards, and regulations.
• Inspect completed work to determine acceptability and compliance with project requirements. 
• Assess overall project outcomes and success, documenting lessons learned to inform future initiatives.
• Prepare and submit project closeout documentation to the Department of Capital Projects. 

Schedule State Fire Marshal and other inspectors as required for the project to get a certificate of occupancy.

Required Qualifications

• Education: High School Diploma or GED
• Experience: A minimum of 10 years’ experience in construction-related fields. Technical background and work experience that provides a comprehensive understanding of construction trade work and construction industry best practices and leadership in the construction industry.
• Knowledge, Skills, Abilities: 
  • Excellent communication skills and interpersonal abilities, including negotiation skills.
  • Excellent organization, time-management, and problem-solving skills.
  •  Knowledge of construction project management techniques and practices. Knowledge of construction and project management software programs. 
  • Ability to manage multiple complex construction projects with high level of customer focus. 
  • Ability to manage budgets and schedules for construction projects.
  •  Working knowledge of all four areas of Construction Services trades (Carpentry, Electrical, HVAC, and Plumbing). 
  • Ability to read and interpret building system plans, details, schedules and specifications.
• Other Con