Administrative Operations Coordinator

Job Profile:

Administrative Operations Specialist 1

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$45,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Barrett, The Honors College at Arizona State University is seeking an Administrative Operations Coordinator to support the daily operations of our West Valley campus. This position will coordinate front desk operations, support daily facility and administrative needs, assist with purchasing and financial processes, work with student employees, and contribute to the planning and execution of events and special projects. This position offers an excellent opportunity to make a meaningful impact on the student experience while supporting the Barrett community at the West Valley campus.

We are seeking someone who enjoys building relationships, excels in a collaborative environment, and is committed to providing outstanding customer service and operational support. If you are organized, proactive, and passionate about contributing to student success, we encourage you to apply.

Essential Duties:

Administrative Operations

• Coordinate and oversee daily front desk operations, ensuring professional and responsive customer service for students, faculty, staff, and visitors.

• Serve as a primary point of contact for inquiries, directing individuals to appropriate resources and services.

• Schedule meetings, reserve conference rooms, and coordinate calendars for departmental activities.

• Prepare, maintain, and organize departmental records, reports, and administrative documentation.

• Support operational projects and initiatives to improve office efficiency and service delivery.

Student Employee Support

• Collaborate with student employees to coordinate daily work activities and ensure assigned tasks are completed in a timely and effective manner.

• Serve as a resource for student employees by providing guidance and answering questions related to departmental processes and procedures.

Facilities and Operations Coordination

• Monitor facility conditions and coordinate routine operational and maintenance needs.

• Submit and track service requests, maintenance work orders, and trouble calls with appropriate service providers.

• Assist with office moves, equipment installations, furniture requests, and other facility-related activities.

• Follow up on service requests to ensure timely resolution and communicate updates to stakeholders.

• Assist with inventory management and tracking of office equipment and supplies.

Financial and Purchasing Support

• Support the financial operations of the West Valley campus by assisting with budget tracking and monitoring expenditures.

• Coordinate purchasing and procurement activities in accordance with university policies and departmental procedures.

• Maintain accurate purchasing records and ensure supporting documentation is properly organized and retained.

• Review, reconcile, and upload required documentation for Purchasing Card (PCard) transactions.

• Prepare and maintain reports, spreadsheets, and other records related to operational expenses, purchasing activity, and budget management.

Event and Program Support

• Assist with planning, coordinating, and supporting departmental meetings, programs, and special events.

• Coordinate logistics, including room reservations, equipment setup, catering requests, and event materials.

• Support event execution and provide on-site assistance as needed.