Job Description

Department:

Operations and Maintenance

Pay Rate Type:

Salary

Employee Type:

Job Summary:

The director, facilities finance & administration is responsible for managing the financial affairs in Facilities Services, including operating and capital budgets and accounting operations.The director  manages administrative services that include utility procurement, contract management, fleet management, website maintenance and computerized maintenance management system (CMMS). The director is responsible for development and maintenance of data and information resources related to the facilities and infrastructure of the campus and properties of the College. The director is a key member of the Facilities Services leadership team, acts on behalf of the AVP of campus operations when required, assists the AVP as chief of staff to track initiatives, coordinate department teams, and provide analyses and presentations as needed.

Essential Functions

To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed.

• Manage all business functions of the department, including accounts payable, purchasing, payroll, administrative support, and personnel affairs; oversee the facilities stockroom and receiving operation.

• Manage the financial operation of the department, including developing and monitoring the annual operating budget, capital budget, and project spending.

• Work closely with the AVP on financial planning and assist AVP as chief of staff to track department initiatives, deliverables, coordinate resources, provide financial analyses and metrics, and prepare presentations.

• Serve as an integral member of the facilities services leadership team to assist AVP in implementing department and college goals and priorities.

• Develops the Capital Planning and Facilities Strategy to support the college's efforts to steward existing facilities, infrastructure, and college resources while coordinating planning for future capital needs. The position supports the alignment of capital investments with strategic priorities,available resources, and long-range institutional goals.

• Collaborate with the offices of financial planning and financial services to align department financial plans and budgets with college priorities.

• Collaborate with the AVPs of campus operations and capital projects and planning and the director of sustainability to manage compliance with college and departmental goals within available financial resources.

• Manage utility procurement, track utility usage and monitor utility budgets working closely with the AVP of campus operations and the director of Utilities and non-recurring maintenance and the director of sustainability.

• Manage department administrative services, including overseeing the array of departmental information resources, including the implementation of artificial intelligence, campus fleet, the computerized maintenance management and work order system, maintaining the department website, updating department policies and managing contracts and insurance; managing the annual computer allocation; and the department uniform program.

• Oversee the collection and reporting of student vandalism data, including the end of year inspection costs, working closely with the office of residential experience and security staff.

• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

Position Qualifications

Minimum Qualifications:

• Bachelor’s degree or the equivalent in education and experience; a focus on business or finance preferred

• Experience managing organizational business and financial operations required

• Competence with word processing, analytical, presentation and database software required

• Ability to learn new financial management, information and facilities software systems required.

• Proven ability to work cooperatively, solve problems, make decisions, and effectively manage personnel and financial resources

• Positive leadership qualities, integrity, credibility, and the ability to motivate people

• Demonstrated commit