Payroll & Billing Specialist

Title of Job:  Payroll and Billing Specialist

Department: G&A - Accounting / MSR-FSR HQ, Chandler, AZ

Reports to: Controller

Position Description

The role of the Payroll and Billing Specialist is to prepare and process biweekly US payroll in Paycor and address ad hoc payroll duties as needed.  This role also uses timecards and other time management information to prepare weekly, biweekly and monthly invoices for customers.  This person will assist the Controller and Assistant Controller with other accounting and general ledger responsibilities including benefit reconciliation and self-billing when applicable, expense reports and reconciling and reviewing credit card statements and incorporating in billable activities as applicable.  Goals are to process payroll accurately and generate accurate and timely billing. 

Major Areas of Responsibility

·       Manage Payroll Cycle – overseeing management’s approval of timecards, Paid Time Off (PTO), per diem, expenses, and shift changes etc. and timely entering in Paycor system.

·       Participate in the Invoicing Process – comprehensive gathering of payroll and expense data to be incorporated in timely invoicing to respective customers meeting their requirements.

Primary Objectives

·       Review timesheets, time off accruals, and reports to detect discrepancies and reconcile/balance payroll.  Work with managers to ensure their timely timesheet approvals.

·       Ensure accurate calculation of wages, tax withholdings, and deductions.

·       Prepare and analyze payroll reports for management review.

·       Process terminations & run off cycle payrolls as applicable

·       Prepare, audit, reconcile, and process bi-weekly, supplemental, and off-cycle US payroll.

·       Calculate fiscal period accruals related to payroll including accrued Payroll, PTO, Per Diem, etc. and be able to enter into general ledger.

·       Resolve payroll discrepancies and answer payroll questions asked by management and employees with excellent customer service.

·       Prepare documentation of internal controls to ensure accuracy and completeness of payroll accounting records and participate in payroll audits, internal control audits, and the year-end financial statement audit.

·       Monitor changes in payroll laws and regulations and accounting rules through research, workshops, publications, and human resource notifications; communicate changes to internal groups and ensure proper implementation of changes and training as needed.

·       Process payroll in compliance with respective State requirements (AZ, OR, NY, MO, UT, NM, CO, NC, VA etc.) and Federal requirements including FICA, FUTA, SUI.

·       Assist with WOTC questions if applicable.

·       Perform employee benefit self-billing and/or benefit invoice reconciliation as needed.

·       Use data from time sheets to be able to invoice customer projects including per diem, travel and other expenses.

·       Prepare and post general journal entries in preparation for month end reporting.

·       Assist with Credit card expense report system

·       Ad hoc analysis as requested

Job Requirements

·       Strong financial reporting skills.

·       Advanced Excel Skills required and must be proficient in Microsoft Office Suite.

·       Proficient with QuickBooks.

·       Previous use of Paycor Payroll a plus.

·       Thoroughness, accuracy, and attention to detail in all aspects of work.

·       Organized, dependable, reliable, able to work well independently and in a cross functional team.

·       Excellent communication skills. Must be able to articulate clearly both with the written and spoken word.

·       Strong organizational skills and an ability to manage projects and activities in a structured way and evaluate the results. Must be able to overcome obstacles to achieve the right end result.

·       Sensitivity to cultural and regional differences in communications, including style and spelling.

·       The ability to prioritize and handle a variety of detailed tasks simultaneously and to work effectively and efficiently under

tight deadlines.

·       Outstanding interpersonal skills and ability to build teamwork and trust.

·       Ability to anticipate and initiate projects and coordinate others’ involvement.

·       Ability to contribute to the development of systems and processes.

·       Able to keep confidentiality and maintain professional demeanor.

Education and Experience

·    BS Accounting or Associates and work experience equivalent.

·    3+ years of accounting or account