Executive Office Administrator, Sustainability & Future Mobility

Executive Office Administrator, Sustainability & Future Mobility

Company:

The Boeing Company

Are you an office administrator who is looking for fulfilling work and an opportunity to develop professionally which will enable future growth potential? The Sustainability & Future Mobility (S&FM) group is currently seeking an Executive Office Administrator to join their team, in Arlington, VA!

The ideal candidate has experience supporting executives, possesses a high degree of professionalism, and discretion. This role will include supporting 1 Vice President and 3 Directors in a dynamic environment while prioritizing each executive’s schedule and travel arrangements.

The successful candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. They can quickly familiarize themselves at a high level with new issue areas as well as the ability to shift from supporting work in one issue to the next.

Qualified candidates must be able to demonstrate positive working relationships at all levels, with strong collaboration, communication and people skills.

Position Responsibilities:

• Supports business operations and financial data management as needed

• Tracks and maintains information relative to department and business operations

• Creates, edits and maintains electronic and written communication such as memos, announcements, reports, presentations, meeting minutes and notes utilizing Microsoft Word, PowerPoint, Excel, Word and SharePoint

• Verbally communicates a wide variety of information to multiple audiences

• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Prioritizes and schedules management-level employee time and availability for efficient use of time

• Creates and maintains group calendars and meeting notices for the directors and their teams

• Coordinates and processes domestic and international business travel arrangements

• Monitors designated business traveler's logistics

• Generates expense reports

• Assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

• Collects and compiles data to provide visibility of status for traveler's review and/or signature

• Tracks and maintains designated conference room schedules for availability and efficient use of resources as well as coordinates logistics for meetings

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources

• Orders and maintains office supplies, distribution lists, and Boeing files and applications

• Supports logistics for executive level internal and external events

• Works under limited supervision

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one the Arlington, VA site.

Basic Qualifications (Required Skills/Experience):

• 2+ years of experience providing office administrator support to a senior or higher-level manager

• 2+ years of experience making domestic and/or international travel arrangements and generating expense reports

• 2+ years of experience supporting calendars, travel, and meeting for higher level management

• 3+ years of experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• 5+ years of experience with maintaining calendars and executive relationships

• 3+ years of experience converting data into a presentation

• 3+ years of experience in a role which required strong interpersonal and communication skills

• Experience as an Office Administrator supporting a Vice President

• Experience managing and organizing multiple deliverables and deadlines with minimal direction

• High School Diploma or higher

• Team player, able to work in a collaborative environment

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation o