Full-time Maintenance Director

Maintenance Director

Summary of Position

The Maintenance Director plays an integral role in the success of our team, our community and creating a place our residents are proud to call home. The primary purpose of this position is to assist in supervising the daily activities of the Maintenance Department in accordance with current federal, state, and local standards, guidelines and regulations governing our facility, and as may be directed by the Executive Director to assure that our facility is maintained in a safe and comfortable manner.

Essential Job Functions

• Plan, organize, implement, evaluate and direct maintenance functions as well as its programs and activities, in accordance with all current rules and regulations.
• Create and maintain procedures that ensure daily maintenance tasks are executed properly by all department personnel.
• Conduct regular safety meetings, with designated team members to ensure safety procedures are followed and trained within the community. Manage the safety log and communicate focus areas to community Directors and the Executive Director.
• Supervise safety and fire protection and prevention programs by inspecting work areas and equipment to ensure that maintenance personnel follow established safety regulations in the use of equipment and supplies at all times.
• Prepare and manage the work assignments and work schedules for department personnel.
• Manage the orientation and onboarding for all department staff, if applicable.
• Perform administrative duties, e.g., update the maintenance tracking system, complete spend down sheets, reports and evaluations.
• Maintain a complete preventative maintenance program for all equipment. e.g., mechanicals, plumbing, electrical, generator, fire extinguishers, fire panel, and life safety equipment.
• Obtain/maintain material safety data sheets (MSDSs) for hazardous chemicals in the Maintenance Department. Ensure that containers of hazardous chemicals in the department are properly labeled and stored.
• Ensure that established infection control and universal precautions policies and procedures are followed by all department team members.
• Confirm the physical aspects of the apartment/unit meets company standards and applicable laws.
• Diagnose problems, make repairs, track accomplishments and follow-up with progress and completion.
• Confirm unoccupied apartments/units are ready for occupancy.
• Ensure that services performed by outside vendors are properly completed/supervised in accordance with contracts/work orders.
• If applicable, may supervise, manage, train team members on, and at times, perform the following work: as-needed electrical, HVAC, EPA, plumbing, carpentry, appliance repair, and other miscellaneous equipment maintenance and repairs, painting, and overall apartment cleaning and other activities as necessary within the confines of any applicable licensing requirements.
• Repair of concrete steps, patios, fencing, and signage as needed.
• Timely completion of appropriate apartment/unit make ready procedures for move-ins.
• Daily maintenance of grounds and common areas (including but not limited to) all lighting, snow removal (if applicable), trash removal and vehicle maintenance.
• Snow and ice removal (if applicable) e.g., snow blowing, shoveling, putting down salt, and using a pick to remove ice build-up on sidewalks and walkways, parking areas and common spaces.
• Troubleshooting and performing correct maintenance procedures on indoor or outdoor pools or spa equipment, if applicable (pool equipment maintenance requires proper certification).
• Perform or delegate scheduled maintenance on all equipment based on the manufacturer's recommendations and operation manuals, including boilers, hot water heaters, lawn equipment and other vehicles.
• Responsible for material control and efficient utilization of maintenance equipment.
• Keep accurate records regarding preventative maintenance, service requests, and inventories (e.g., invoices and service requests).
• Periodically inspect all resident occupied or unoccupied apartments/units, buildings, and common areas; perform repairs and other duties as necessary or requested.
• Remain informed on changing building codes and discuss the possible impact to the community with the Executive Director.
• Participate in facility surveys (inspections) made by authorized government agencies as necessary or as may be directed.
• Review and develop a plan of correction for maintenance deficiencies noted during survey inspections and provide a written copy of such to the Administrator.
• Ensure the department operates within OSHA (Occupational Safety and Health Act) standards and company safety policies at all times.
• Assist in the recruitment, int