ADMINISTRATIVE ASSISTANT I - 22011853

Requisition No: 846641 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT I - 22011853

 Pay Plan: State Courts System

Position Number: 22011853 

Salary:  $36,575.59 - $40,233.14 Annually 

Posting Closing Date: 02/26/2025 

Total Compensation Estimator Tool

Position Title

Administrative Assistant I

Position Number

22011853

Job Location

Office of the State Courts Administrator, Office of Court Services, 500 South Duval Street, Tallahassee, Florida

Salary Range

$36,575.59 - $40,233.14 Annually

Job Description

This position provides essential administrative, organizational, accounting, and fiscal support to the Court Interpreter Certification and Regulation Program―which qualifies and regulates spoken language court interpreters for the Florida State Courts System. The responsibilities of this position include, but are not limited to:

• Prepare travel reimbursement requests, assist with inventory management, draft correspondence, and prepare reports.
• Create templates for forms and assist in organizing travel and meeting logistics.
• Process requests related to training, testing, and renewals for registration or official state-level designation.
• Ensure a smooth and efficient workflow for all administrative aspects of the program.
• Collect and input data for statistical reports, maintain automated office systems and databases, and provide information to court personnel and the public.
• Ensure data accuracy and timely reporting.
• Handle sensitive and confidential information with the utmost discretion and judgment.
• Establish and maintain professional relationships with judges, court personnel, state and local government staff, vendors, and the public.
• Occasionally travel within the state to serve as a test proctor or provide administrative support at workshops and oral exam administrations.

 

The ideal candidate must demonstrate exceptional organizational skills and meticulous attention to detail while effectively working independently in a dynamic, fast-paced environment.

Education and Training Guidelines

Bachelor’s degree.

One year of work experience in business administration, office skills, or a related field.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Additional relevant education may substitute for the recommended experience on a year-for-year basis.

Competencies

Knowledge, Skills, and Abilities:

• Knowledge of and ability to use correct English, grammar, spelling, and punctuation.
• Knowledge of and ability to perform basic mathematical operations, bookkeeping, and simple statistics.
• Ability to plan and prepare budgets, reports, correspondence, and charts in a variety of formats.
• Ability to proofread and edit correspondence and reports.
• Ability to use a personal computer and word processing applications such as Word and spreadsheets.
• Ability to organize work, establish priorities, and meet deadlines.
• Ability to organize and/or automate office procedures and maintain an effective filing system.
• Ability to manage multiple assignments, including long- and short-range projects.
• Ability to communicate clearly and effectively.
• Ability to deal tactfully with the public.
• Ability to use independent judgment and discretion concerning confidential information.
• Ability to plan, organize, and complete special assignments with general supervision.

Special Comments

To be considered for the position, all applicants must:

• Submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications.
• Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, as well as explanations for any gaps in employment.

 

Please note that applicants who do not provide all the necessary information will not be considered for this position.

 

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability