Senior Executive Assistant, Infrastructure

We're Cruise, a self-driving service designed for the cities we love.

We’re building the world’s most advanced self-driving vehicles to safely connect people to the places, things, and experiences they care about. We believe self-driving vehicles will help save lives, reshape cities, give back time in transit, and restore freedom of movement for many.

In our cars, you’re free to be yourself. It’s the same here at Cruise. We’re creating a culture that values the experiences and contributions of all of the unique individuals who collectively make up Cruise, so that every employee can do their best work. 

Cruise is committed to building a diverse, equitable, and inclusive environment, both in our workplace and in our products. If you are looking to play a part in making a positive impact in the world by advancing the revolutionary work of self-driving cars, come join us. Even if you might not meet every requirement, we strongly encourage you to apply. You might just be the right candidate for us.

About the Role

We are hiring a Senior Executive Assistant to support the VP of Infrastructure and 1 Infrastructure Director, working closely with cross-functional partners such as Managers, HR Business Partners and Strategy Operations Leads. This role will be integral to the team's success, and work closely with our leaders to ensure the business runs efficiently. The role will sit primarily remote, with the flexibility to come on-site as needed. Our ideal candidate will thrive in our innovative, fast-paced, and growing organization, and have a passion for being a culture carrier for the team they're supporting.

What you’ll be doing:

• Understand and proactively manage the priorities and objectives of your leader and their teams

• Act as gatekeeper, time-advocate, and liaison for all executives you support

• Manage an extremely dynamic and constantly evolving calendar and schedule

• Partner with Strategy/Operations, Technical Program Management, and Engineering leads to drive operational excellence

• Handle multiple requests for Executive’s time, utilizing strong judgment in managing priority of requests

• Arrange travel, schedule transit, and make reservations for executives

• Design and own preparation and formatting of presentation materials and documents for multiple audiences and stakeholders

• Plan, coordinate, facilitate, and lead various meetings, functions, and events including quarterly retreats and team-building offsites

• Manage/lead team meetings, team calendars, and team Slack channels

• Lead cross-functional alignment within the Cruise organization

• Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized

• Create and maintain communication within the team and broader org

• Drive recruitment and hiring in partnership with executive (project management of candidate screening, schedules, process support)

• Be a culture-contributor: oversee department culture initiatives, track, highlight, and celebrate important team cultural/career moments. Expand these skills cross-functionally and be an advocate and mentor outside your department.

• Create efficiency and balance for your executives and their teams

• Develop new processes for growing teams that prepare us for massive scale

What you must have:

• BA/BS or equivalent professional experience

• 6+ years of related work experience and deep knowledge within functional area

• Extremely strong communication and interpersonal skills

• Deep knowledge of Google Suite (Gmail, Google Docs, Google Sheets, Google Calendar, etc.) and Slack platforms

• Confident self-starter that can take a task and run with it with limited supervision from executive

• Excellent organization skills and acute attention to details

• Able to anticipate problems and/or needs of your executive and proactively offer solutions and make recommendations

• Able to maintain high levels of confidentiality

• Creative problem solver able to think outside the box

• Exceptional people skills and the ability to navigate various professional dynamics

• Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences

• Availability to perform job duties outside of normal business hours, when necessary

• Can balance setting boundaries for leads with being empathetic to the needs of