Sr Executive Assistant, Growth (Hybrid - Acton, MA)

The Senior Executive Assistant will provide high-level administrative support to the Executive Team member and when possible, the position will also provide support to other members of the executive team, as needed. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment. 

RESPONSIBILITIES

• Executive Support & Point of Contact: Serve as the primary liaison for the Chief Growth Officer, both in-person and virtually, ensuring seamless communication and coordination.
• Calendar & Scheduling Management: Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates. 
• Calendar Alignment: Ensure the Growth organization’s calendar is synchronized with the broader enterprise calendar. 
• Digital Collaboration Tools: Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment. 
• Expense Management: Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly. 
• Meeting Coordination: Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls. 
• Event Planning: Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination. 
• Vendor & Purchase Order Management: Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments. 
• Invoice Processing: Manage invoices, resolve discrepancies, and maintain accurate financial records. 
• Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility. 
• Confidentiality & Communication: Handle sensitive corporate information with discretion and communicate professionally within scope of authority. 
• Additional Duties: Perform other responsibilities as assigned to support the effectiveness of the growth office

EDUCATION AND EXPERIENCE:

Minimum Requirements:

• 7–10 years of experience supporting C-level executives. 
• Proven ability to manage complex projects and coordinate across stakeholders. 
• Experience in global organizations, navigating time zones and cultural nuances. 

Skills/Competencies:

• Dependable, highly organized and very detail oriented.
• Ability to act independently and use discretionary judgment.
• Demonstrated problem-solving and project management skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.
• Experience with Concur and SAP is highly desirable.
• Exceptional verbal, written, and presentation skills.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong interpersonal skills and a collaborative, team-oriented approach.
• Resilient and professional mindset in a dynamic and fast-moving environment

Additional Requirements: 

• Occasional travel may be required based on business needs

NOTE: This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. #LI-Hybrid

Additional Information:

The US base salary range for this full-time position is $84,000.00 - $126,000.00. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the primary work location in the US. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your Talent Acquisition Specialist can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.

Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management Sy