Division Administrative Manager, College of Pharmacy

Job Posting Title:

Division Administrative Manager, College of Pharmacy

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Hiring Department:

College of Pharmacy

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

May 15, 2026

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Position Duration:

Expected to Continue

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Location:

SAN ANTONIO, TX

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Job Details:

General Notes

Position is based in San Antonio, Texas at UT Health San Antonio.

The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program; and more.

 

While some duties may allow limited remote work, this role requires substantial on‑site work to effectively manage personnel, financial transactions, facilities operations, academic activities, and time‑sensitive administrative needs. Flexible work arrangements are available in the College of Pharmacy. This position may occasionally be required to work additional hours or weekends as needed to complete time-sensitive projects or facilitate events and programs.

 

Purpose

The Administrative Manager reports to the Director of Faculty Support/Admin Services and the Division Heads for the Division of Pharmacotherapy & Translational Science. This role provides comprehensive leadership and oversight for administrative, financial, academic program, and operational functions supporting a multi-mission academic division operating across The University of Texas at Austin and UT Health San Antonio. This role oversees personnel, budgets, academic program coordination, facilities and space operations, faculty and learner administration, and cross-campus compliance. The Administrative Manager serves as the primary administrative advisor to Division Head(s) and works closely with the College of Pharmacy Dean’s Office, central administrative units, and external partners to ensure efficient, compliant, and high-quality support for faculty, staff, students, residents, and trainees.

Responsibilities

• Financial Management & Budget Oversight

  Oversees division financial operations, including budget monitoring, reconciliation, forecasting, and reporting across UT Austin and UT Health San Antonio. Administers procurement cards; processes purchases, reimbursements, travel, and entertainment expenses; manages pass‑through between UT system campuses, faculty, VA adjunct, and project accounts; and supports IT and AV budget activities as needed.

• Administrative Leadership & Personnel Management

  Provides leadership and supervision for administrative staff and student employees, including hiring, training, evaluation, and scheduling. Establishes administrative workflows and internal controls; serves as HR liaison for staff matters; leads staff meetings; approves time and leave; records and distributes administrative meeting minutes; and serves as division emergency contact.

• Faculty, Staff, and Learner Appointments & Records

  Coordinates recruitment logistics and administrative support for faculty and staff searches. Processes appointments, reappointments, promotions, separations, and onboarding for faculty, staff, graduate students, residents, and volunteers, including I‑9 processing, Workday/PeopleSoft entrie