Senior Accounts Receivable Administrator

Job Title:          Senior Accounts Receivable Administrator

Reports to:     Controller

Location:         El Cajon, California

FLSA Status:   Full-Time / Non-Exempt

 

COMPANY OVERVIEW

Dynalectric Company in San Diego is a subsidiary of EMCOR Group, Inc. (NYSE: EME), a Fortune 500® leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune®.

Dynalectric is San Diego’s leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations.

SUMMARY

The Senior Accounts Receivable Administrator provides support to the Controller and CFO.  This is a critical position to the company as this person is responsible for the day-to-day project billings and payment collections for the Controller. This position reports directly to the Controller and located in El Cajon, California.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• AIA billing.
• Full Cycle project billing and invoicing.
• Verifying contractual compliance- reviewing plans to assure setup is accurate. Resolve Compliance holds/problems.
• Account Reconciliation and analysis.
• Establishing relationships with internal departments, client/contractors and maintain communications.
• Ad-hoc Excel based projects for Controller.
• Locate and notify customers of delinquent accounts by mail, telephone, or personal visits to solicit payment.
• Locate and monitor overdue accounts, using a variety of automated systems.
• Work closely with the Accounting team to implement processes and policies that contribute to accurate invoicing. Understand AR process with little to no errors.
• Relay to Controller any accounts that need to be written off to bad debt.
• Prepare documentation necessary to create the Credit or Debit Memo necessary to reconcile a customer account.
• Oversee and assist with the cleanup of unapplied receipts, short paid invoices and chargebacks.
• Assist with monthly and quarterly accounting close.
• Review and generate all required lien waivers.
• Understand legal rights regarding billing.
• Generate specific reports as are requested by customers and by executives.
• Support CFO and Controller in the finance and accounting activities of the Company.
• Escalate critical and/or sensitive issues to CFO and Controller with recommendation for resolution.
• Able to work 40 hours per week in the El Cajon office and more as required.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• Associate degree in Finance/Accounting/Business Management with 3-5 years of related experience.
• Prior background in the construction or relatable industry.
• Demonstrated experience in maintaining confidentiality in all sensitive matters (i.e., contracts, audits, etc.)
• Familiarity with different invoicing systems such as Oracle Textura and GCPay.
• Knowledge of federal, state, and city regulations and guidelines as related to construction billing and collections.

REQUIRED SKILLS

• Experienced with Construction Accounting and Project Billing/Invoice Cycle.
• Proficient in Microsoft Office applications, including Outlook, Word (i.e., creating and updating business documents) and Excel (i.e., creating templates, creating formulas, filtering, etc.). This includes accuracy while maintaining quick keying speeds.
• Experience using construction billing software and editing documents using Bluebeam Revu.
• Strong written communication skills in drafting letters, emails, documentation, etc.
• Strong verbal skills when interacting in person and by phone.
• Outstanding organizational skills, excellent time management, and high level of accuracy/attention to detail.
• Effective listener who takes accurate notes during meetings or interviews that can be used for documentation.
• Demonstrates ability and desire to l