Programme Coordinator

The Programme Coordinator is a pivotal member of the delivery team, responsible for orchestrating the day-to-day operational rhythm of a complex, multi-site technical programme spanning the UK and overseas. Working at the intersection of engineering, logistics, commercial, and governance functions, this role ensures that activities across all work packages progress in a controlled, timely, and fully documented manner.

This role anchors programme operations, keeping teams aligned, accelerating delivery, and proactively identifying risks. By owning the operational detail, the Programme Coordinator enables the Programme Manager to operate at a strategic level while ensuring milestones, dependencies, and decisions are tracked, communicated, and executed.

This position is well suited to someone who enjoys structured delivery and is ready to contribute to a programme of national importance involving hardware deployment, international logistics, and government-grade governance.

Position Responsibilities

Programme Planning & Scheduling

• Maintain and continuously refine the integrated master schedule across programme work packages.
• Track progress against milestones, dependencies, critical path activities, and long-lead procurement items.
• Coordinate planning inputs across engineering, logistics, procurement, and subcontractors.
• Support deployment planning, including shipping timelines, customs considerations, site readiness, and installation sequencing.
• Identify and flag schedule risks early, preparing mitigation options for Programme Manager review.

Supplier & Stakeholder Coordination

• Act as the day-to-day coordination point for key suppliers, including manufacturers, equipment providers, and logistics partners.
• Track supplier deliverables, documentation, acceptance criteria, and compliance with contractual obligations.
• Coordinate Change Control Notes (CCNs), ensuring inputs are gathered, impacts assessed, and documentation is complete and audit-ready.
• Maintain clear and effective communication between internal teams, subcontractors, and customer stakeholders.

Governance, Reporting & Documentation

• Prepare weekly status updates, dashboards, and monthly progress reports for internal and customer governance forums.
• Support preparation of materials for technical reviews, assurance gates, and programme boards.
• Maintain a structured document control environment using SharePoint and Teams, ensuring version control, traceability, and audit compliance.
• Ensure all programme artefacts (RAID logs, actions, decisions, registers) are accurate, current, and aligned with contractual requirements.

Risk, Issue & Change Management

• Maintain RAID logs and ensure timely updates from owners ahead of governance cycles.
• Support impact assessments for risks, issues, and schedule changes.
• Track and drive closure of actions arising from meetings, reviews, and supplier engagements.
• Escalate emerging risks early and support development of mitigation and contingency plans.

Operational Delivery Support

• Coordinate logistics for hardware shipments, storage, customs clearance, and overseas deployments.
• Support enabling-works planning, including contractor coordination, site readiness checks, and local compliance requirements.
• Assist with test and acceptance planning, including readiness checks, documentation, and evidence capture.
• Maintain oversight of long-lead items, manufacturing progress, and delivery schedules.

Cross-Functional Collaboration

• Work closely with engineering, procurement, finance, operations, and security teams to ensure alignment across workstreams.
• Support financial tracking, including milestone payments, invoicing, and budget monitoring.
• Assist with preparation of technical, commercial, and contractual documentation.
• Ensure programme activities comply with security, safety, and environmental requirements.

Minimum Requirements

• Experience coordinating complex technical, engineering, or hardware deployment programmes.
• Strong understanding of project management principles, including scheduling, RAID management, governance, and change control.
• Excellent communication, stakeholder management, and relationship-building skills.
• Highly organised and detail-oriented, with the ability to manage multiple concurrent workstreams.
• Strong analytical skills, with the ability to interpret schedules, risks, and supplier data.
• Proficiency with MS Project (or equivalent), Excel, SharePoint, Teams, and collaboration tools.
• Ability to operate effectively in a fast-paced environment with shifting p