Planner/Buyer

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Job Summary:

Creates, manage, expedite and large volume stock purchase orders based on Material Requirement Plan (MRP) for Wellstar Health System. Faciliates the procure to pay processes by verifying, preparing, and forwarding purchase orders to suppliers as well as confirming orders and authorizing invoice payments. Assists in establishing requirements consistent with materials and supplies standardization. Collaborates with Clinical Value Analysis, Value Analysis Process Improvement, Clinical Resource Management, Resource Management and end-user departments at Hospitals, Health Parks and Physician Practices. Mitigate and prevent stock outs by identifying departmental/clinical needs through facilitation of clinically approved substitutes and proactivley manage backorders. Manage MRP for demand planning and forecasting. Facilitate gatekeeping of items stocked in inventory by managing changes that occur. Manages suppliers relationships, costs, KPIs, and develops other external resources to keep informed of industry trends, reliability of suppliers, availability of supplies, and emerging technology and products. Work closely with Inventory Control and Receiving for day to day operations.

Core Responsibilities and Essential Functions:

Purchasing * Ability to determine the correct method to process purchase orders based on total cost, timeliness, competitive bidding, and existing contracts. * Reviews requisitions for assigned service lines and departments for completeness of information and adherance to WellStar Purchasing Policies and Procedures. * Process order to procure requisitioned products and/or services. * Manages Purchase Orders (PO)s accordings to established policies/processes, MMIS/ERP and MRP. * Ensures processing of emergency or overnight orders as required by service line / departments. * Obtains recommendations from suppliers for substitute items as well as obtains approval of alternate items from Clinical Value Analysis, Clinical Resource Management, or Resource Managment. * Develops an efficient and accurate system for monitoring all open purchase orders. * Works with the distribution and receiving team to ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products. * Resolves all invoice discrepancies. * Interprets and applies system procurement rules and policies consistently and with sound judgement. * Verifies PO order placement and receipt confirmation via GHX and makes necessary adjustments to purchase orders. * Processes returns as requested and/or required. Manages return goods authorization (RGA) process as required including receipt of credits as appropriate. * Ensures and facilitates vendor credentialing within the WellStar Health System vendor management system for assigned service line / department as appropriate. * Manage and process all returns to Vendors. Material Requirements Planning (MRP) * Keep service line inventory investments to a minimum while ensuring sufficient capacity by using requirements planning. * Use MRP master file and MRP processes to calculate the requirements, orders, and projected availability needed to restock products with the Material Resource Plan model. * Effectively support surplus and obsolete inventories. * Effectively calculate safety stock for demand. Communication * Reports on task progress and answers targeted questions about progress as requested. * Responsible for providing updates on specific requisitios, purchase orders or backorders as required. * Serves as the liaison between departments and vendors in relation to purchasing contract changes. * Articulates and demonstrates empathy with customers' needs, including timeline and scope. * Ability to anticipate probable customer questions and provides timely answers to unanticipated questions. * Uses daily interactions with others to develop or strengthen internal and external professional relationships. * Informs Supply Chain leadership of any potential risks which would have any negative patient outcomes. * Responds to Emails and telephone calls within an acceptable (24 48 hour) timeframe. Vendor/Supplier Management * Facilitates and enforces vendor credentialing with end-user departments and suppliers. * Ensures supplier contract accountability and adherence. Works with Supply Chain Contracts to ensures timely updates of vendor price files. * Assists with su