Assistant Director, Financial Management Services

Job Title

Assistant Director, Financial Management Services

Agency

Texas A&M University

Department

UAS University Accounting Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Assistant Director of Financial Management Services performs moderately complex managerial work providing direction and guidance in strategic operations and planning.

Essential Duties/Tasks

Annual Financial Report

• Coordinates with AFR group to ensure a timely fiscal year close out and the opening of the new fiscal year in FAMIS.

•  Oversees the scheduling of yearend FAMIS job processing and the reviewing of output and error reports resulting from FAMIS jobs and processes.

• Reviews monthly AFR reconciliations performed by Financial Accountants on monthly basis for TAMU, TAMUG, TAMSSC, and TAMUS.

• Researches and resolves outstanding items.                                                                                                            

• Reviews account controls for proper use for accurate reporting on financial statements. Identifies financial discrepancies and budget shortfalls and informs management.

• Prepares Cash Spread, Asset Recon, Cash Flow, Fluctuation Reviews and AFR notes worksheet for TAMU, TAMUG, TAMUS, and TAMSSC.

Prepare Required Financial Reports

• Prepares the annual NCAA report for TAMU, RFS Certification and coordination of Private Use Survey data for TAMU and TAMUG, IPEDS for TAMU and TAMUG, GRUP – Global Research University Profiles (Academic Ranking) for TAMU, TAMUG, and HSC, SACSCOC – Southern Association of Colleges and Schools Financial Profile for TAMU and TAMUG, CPUPC Economic Impact Study for TAMU, TAMUG, and HSC, AAUDE - Association of American Universities Data Exchange for TAMU.

Supervision

• Supervises and evaluates two Financial Accountant positions.

•  Reviews and approves journal entries and reconciliations performed by Financial Accountants.

Continuous Improvement

• Assist with implementing new accounting processes and financial applications and streamlines existing accounting processes for greater efficiencies to ensure accurate reporting.

New Accounts & Departmental Maintenance

• Manages and trains employees on the Financial Reporting team on new account setups including answering departmental questions, changing account flags and coding, coordination of the FD860 forms, and the maintenance of signature cards.

• Modifies accounts as required based on revised FD860 forms and Coordinates imaging of account files and FD860 forms.

• Performs periodic reviews of accounts, analyzing the coding for appropriateness.

• Establishes and modifies department and sub-department information in FAMIS.

• Develops and oversees the process for improving the request/routing of new account and FD860 request forms for processing by the new accounts group.

Payroll Cost Transfers (PCTs) and Endowment Support

• Manages the PCT process for TAMU including the Workday Default account, providing final approval on all PCT’s and training Member departmental staff.

• Manages and trains employees in the Externa Reporting team on PCT’s.

• Works with System Offices departments, FAMIS and Budgets and Accounting, to identify and resolve process errors or to enhance the program.

• Assist direct reports with endowed funding oversight and guidance as needed.

Endowment/Gift Support

• Assists with endowed funding and incoming gift oversight and provides guidance as needed.

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