Manufacturing Administrative Assistant

Location: De Pere, WI

Position Summary: This is a key position for communication and the organization of all required departmental needs and requirements. The position requires a highly professional, organized individual with a "team player" attitude who can handle daily changing tasks for the Operations department and employees.

Essential Functions and Responsibilities

• Maintain organization of the Production Office
• Schedule meetings and organize calendars
• Review and verify all department expense reports and timesheets for accuracy and completeness
• Coordinate department travel requests
• Maintain up to date employee vacations records
• Maintain logs, tracking and distribution of CCR's
• Maintain assigned department conference rooms and equipment
• Work with Marketing to ensure all new forms, procedures, presentations, etc. conform to Durr standards
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to team; teach and train, as needed, to allow some personnel to be self sufficient
• Assist with the filing of project and confidential information
• Assist with presentations, charts, and meeting minutes
• Organize customer lunches and special events
• Assist with minor IT support issues as needed; teach and train as needed, to allow some personnel to be self sufficient
• Fill in for switchboard coverage as needed
• Support with uniform program for team
• Assist with ordering of office supplies
• Support with MAT2 students and interns
• Assist with minor SAP support, teach and train, as needed, to allow some personnel to be self sufficient
• Assist with drug testing authorization forms for plant security

Nonessential Functions

• Perform other duties as assigned
• Support special one time or annual events with organization and execution

Qualifications

• High School Diploma required
• Associate degree preferred
• Two or more years of experience as a department Administrative Assistant
• Position related experience within an engineering or purchasing environment preferred
• Excellent written and verbal communication skills
• Detail oriented
• Good organization and time management skills
• Demonstrated ability to work well in a team environment
• Ability to work in a fast-paced, multi-tasking environment while maintaining a positive attitude
• Demonstrated ability to maintain confidentiality when required
• Ability to make disciplined decisions based on facts and lessons learned
• Adaptable to change in a learning environment
• Self-starter capable of executing assigned tasks and solving problems in a diplomatic and professional manner
• Proficient with Microsoft Office products: Word, Excel, PowerPoint and Outlook
• Experience with SAP preferred