Job Description Summary

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the creativity and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find progressive solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

The Executive Assistant (EA) provides administrative support to the VP/GM for the IDS US Region. The IDS US Region VP/GM has responsibility for both the Specimen Management and Diagnostic Solutions commercials organizations. The EA will assist in ensuring that all meetings are set up for administrative success and will directly participate in the planning and execution of these meetings.

The EA will interact with employees at all levels of the organization, including members of the SM and DS Executive Team, as well as external contacts from BD customers and consultants.
The ideal candidate will be a diligent professional with excellent communication skills and the ability to manage multiple tasks efficiently. It is often the first point of contact for these teams and is expected to be a champion of BD culture, exhibiting behavior in line with our Core Values. This role requires a high level of discretion and the ability to handle confidential information with integrity and professionalism.  The ideal candidate must be able to work independently and maintain a high degree of confidentiality in dealing with all correspondence, reporting, presentations HR matters etc.

Key responsibilities:  

• Administrative Support: Provide comprehensive administrative support including managing calendars, scheduling meetings, coordinating travel arrangements, submitting expense reports, maintaining the department organizational charts, providing billing support and handling Teams sites.
• IDS US Region Leadership Support:  Work closely with the Leadership Team and provide support relating to routine and specific matters, including scheduling LT meetings, Town Halls, training sessions and off-site meetings.
• Maintain skill levels with current technology used at BD.
• Work closely with the executive assistants of senior BD leaders.

 
Minimum qualifications:

• High school diploma/GED with formal training or equivalent work experience required. College degree preferred.
• At least ten years relevant experience supporting senior executives in a global organization required.
• A high-level of proficiency with Microsoft Office applications (Outlook, Word, Excel and PowerPoint) required.  
• Knowledgeable in scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling and maintaining expense reports.
• Confidentiality is a requirement.  This role will have access to highly confidential information (both organizational and personal) and this individual must be trusted to always maintain confidentiality of this information.
• Must be able to project and present a professional image of the executive office.
• Be someone who fosters a positive team atmosphere with a willingness to cooperate with other members of the administrative team when required
• Excellent organizational skills required.

Preferred qualifications:

• Proficiency in/Comfort with using various online resources and tools such as Workday, Concur, Buysmart (purchase requisitions, office supplies), and navigating Company intranet sites.  
• Experience with AI tools (such as Microsoft Copilot), Canva and online survey tools is a plus.
• Be flexible to ad hoc requests for support for the good of the function and the business
• Be able to handle many parallel tasks at once.
   

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent up