Senior Payroll Specialist

Company Description

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home.

 

Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities.

 

With 12,000 staff (including 5,200 medical and behavioural health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care.

About The Role

As a Sr. Payroll Specialist, the position reports to and will be the right-hand to the Payroll Manager. This person will become a subject matter expert for activities related to weekly corporate payroll processing which requires strong communication and interpersonal skills. The Senior payroll specialist will own certain general assigned payroll functions during payroll processing, including but not limited to weekly payroll audits, prevailing wage submissions, while ensuring timely and accurate reporting, adhering to management or external deadlines. The Senior payroll specialist will take initiative to improve processes and recommend automation improvements in the spirit of continuous improvement. In addition, the Senior payroll specialist will become a subject matter expert in the underlying processes and be instrumental during system, controls, policy and procedure implementations.

Key Responsibilities:

• Process multi-state payroll for more than 100K employees including SCA employees in multi payroll platforms
•  Audit timesheets accurately to ensure wages and benefits are properly distributed
•  Accurately record and document all transactions as directed
•  Research, analyze, and resolve all discrepancies, reporting to management as needed
•  Monitor all accounts continually for accuracy
•  Ensure direct deposits are received timely and changes to payment options are made timely
•  Maintain comprehensive understanding of state laws and union expectations
•  Collaborate cross functionally with our payroll tax, accounting, and other areas of the organization
•  Ability to communicate effectively both written and verbally to all areas of the organization
•  Ability to meet and/or exceed key performance indicators while managing priorities and meeting deadlines
•  Participate in continuous learning and development training activities to train others
•  Ability to work independently and in team setting in a remote environment
•  Research and analyze complex matters regarding state/federal compliance, garnishment matters, unemployment
•  claims and verification of employment
•  Subject matter expert for payroll projects including leading the meeting or creating a solution
•  Ability to work cross functionally with other teams with a customer service mindset
•  Conduct year-end reporting for W-2s etc.
•  Communicate with HR teams to make necessary changes/updates to accounts
•  Serve as a backup to the Payroll Manager
•  Complete weekly payroll procedures within prescribed timeframes in a timely and accurate manner in accordance with internal payroll policies
•  Research and resolve discrepancies in employee pay.
•  Identify and implement process improvements to improve efficiency and accuracy.
•  Lead payroll projects involving accounting, 401k and Worker's Comp audits, other audits as they arise.
•  Prepare and review schedules in support of external audit requirements
•  Provide customer service to internal customers by providing ad hoc reports, analysis and answering questions
•  Create procedure and policies as needed
•  Ensure tax entity notices are handled timely
•  Perform other duties as assigned

Required Skills and Knowledge

• Bachelor’s degree in accounting, finance, or business preferred
•  Payroll Cert