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Administrative Assistant, President's Office - Part Time
Virginia’s Community CollegesMecklenburg, Southside Va Community College, United Statespart_timeVerifiedPosted 13 Jul 2026
💰 $44,000/yr($32,000/yr – $44,000/yr)
About the role
Posting Summary
Working Title
Administrative Assistant, President's Office - Part Time
Role Title
Admin and Office Specialist III
Role Code
19103-SW
FLSA
Nonexempt
Pay Band
03
Position Number
276W0168
Agency
Southside Va Community College
Division
Southside Va Community College (Div)
Work Location
Mecklenburg - 117
Hiring Range
$16.26 - $22.00
Emergency/Essential Personnel
No
EEO Category
6-Administrative Support
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday through Friday, day hours; max 29 hours per week
Sensitive Position
No
Job Description
Established in 1970, Southside Virginia Community College (SVCC) is one of 23 colleges in the Virginia Community College System, with seven locations across several counties, including Brunswick, Charlotte, Nottoway, Mecklenburg, Greensville, and Halifax. SVCC serves the largest community college region in the state, covering ten counties and one city.
SVCC is located in a beautiful rural region renowned for its rolling hills, pine and hardwood forests, and farmland, and is home to two popular lakes: Gaston and Kerr. We offer a welcoming learning environment and are accredited to award associate degrees. The college offers a diverse range of programs, including developmental studies, academic, technical, and lifelong education. SVCC empowers students to build skills, knowledge, and leadership, preparing them to thrive in a changing society.
Thank you for considering employment with Southside Virginia Community College (SVCC). We are dedicated to attracting and retaining a talented workforce, which has earned us recognition as a Great College to Work For by The Chronicle of Higher Education for several consecutive years. Committed to ensuring equal educational opportunities for all students, SVCC values the diverse backgrounds and perspectives of our students, faculty, staff, and the communities we serve. For more information, please visit southside.edu
Help keep SVCC President’s Office running seamlessly—Come join the team!
Help keep SVCC President’s Office running seamlessly—Come join the team!
Provide high-level administrative support to the President’s office while ensuring efficient coordination, confidentiality, and exceptional customer service. Part time position working on the Christanna Campus in Alberta. The admin and office specialist will assist the President’s coordinator.
Duties and Responsibilities
- Assist in maintaining and managing the President’s calendar, ensuring the President’s office is informed of schedule changes, appointments, and potential conflicts
- Assist with coordinating meeting and event logistics, including scheduling, room reservations, catering arrangements, and on-site event support.
- Assist in coordinating the President’s travel arrangements, including travel authorizations, reservations, itineraries, accommodations, transportation, and related logistics.
- Assist in providing administrative support for the presidential initiatives, leadership programs, and special projects.
- Prepare and organize correspondence, reports, agendas, meeting materials, minutes, and other documents for the President’s Office, including follow-up on action items as needed.
- Greet visitors, professionally screen incoming calls, and route inquiries to the appropriate individual
- Prepare and coordinate the distribution of mailings and communications from the President’s Office.
- Maintain and update mailing lists and contact databases for retirees, college supporters, special guests, and other constituents to support effective communication and outreach efforts.
- Monitor office supply inventories, prepare orders as needed, and submit and track purchase orders through the state procurement system
- Assist with the planning and coordination of Local Board meetings, receptions, commencement exercises, and other special events
- Maintain a high level of professionalism, discretion, and confidentiality in handling sensitive information
- Perform routine office duties, including filing, copying, scanning, and electronic document management
- Assist with other duties as needed.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
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