Administrative Assistant I (Outpatient) - Springfield, IL

Who is Gateway Foundation?

Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives. Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.

 

Why join us?

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results. By joining our team, you'll have the chance to provide essential services to underserved populations, all while working for an organization that values you and aims to be an employer of choice. You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth, while embracing diversity, equity, and inclusion for every individual in every community. When you join us, you have the opportunity to find both personal and professional fulfillment by aligning your career with your values.

Location: Springfield Outpatient - 2323 Adlai Stevenson Drive, Springfield, IL 62703

• Outpatient Center - Adult Male and Female population

 

Work Schedule: Mon - Friday, 9AM - 5PM

 

Administrative Assistant responsibilities:

• Performs office and administrative support duties including composing and typing correspondence and documents,
• Compiling data and preparing summary reports, processing routine financial transactions and billing information, maintaining record keeping and filing systems,
• Scheduling meetings and conferences, and receiving and screening visitors and telephone calls.
• Responsible for administering or processing routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth.
• Depending on area assigned, may assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases.
• Maintains record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth.
• Completes requisitions for approved office supplies, and standard department/center inventory as requested. Accepts receipts and invoices for non-routine expenditures, and obtains necessary authorizations for payment.

Job Requirements:

• High school diploma or equivalent required
• Minimum 1 year of experience or training in office procedures
• Working knowledge of Microsoft Office software applications (Word and Excel) required
• Proven customer service skills and ability to work independently as well as with a team

Physical Requirements:

• Ability to communicate with others in order to gather and exchange information.
• Ability to respond to telephone inquiries.
• Ability to continually proofread, check and verify data from printed form and computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basis.
• Ability to pull, lift and transport files and documents to and from various locations