Assistant Superintendent of Operations

Job Posting Title:

Assistant Superintendent of Operations

----

Hiring Department:

UT High School

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

May 01, 2024

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

Purpose

Serve as the Assistant Superintendent of Operations for the virtual UT High School Special Purpose District to lead operations for fiscal management, student enrollment and funding, state and federal reporting, human resources, facility planning, and technology systems to support daily processes required to operate the district.

This position requires reporting to work on the UT Austin main campus, however currently the UT High School District is piloting a hybrid remote schedule with three days on campus and two days remote. This position requires remote internet access.

Responsibilities

• Responsibility 1: Participate in the leadership of the virtual UT High School Special Purpose District by leading operations in coordination with the campus and district leadership teams and staff members. Lead the processes for monitoring and refining programs to align with established goals. Establish systems for consistent operational procedures, monitoring accuracy of data submissions, and alignment with local, state, and federal policies. Manage projects with attention to detail and effective coordination and communication in alignment with UTHSD systems, leaders, and staff. Plan systems and support for marketing of programs, recruiting students, growing programs, and integrating systems. Routinely define and share best practices, establish, and maintain operating procedures and policies to support continuous improvement planning processes to achieve organizational goals. Participate in the development of the Comprehensive Needs Assessments, Program Planning, Strategic Planning, and Continuous Improvement Planning processes for the campuses and district by preparing templates, gathering input, establishing data collection processes, and reporting timelines, collaboratively setting goals based on data, communicating, and aligning to the vision, coaching administrators, and tracking and reporting data for a variety of programs throughout the year. Routinely engage with university leaders and staff to integrate processes aligned with the College of Education and other University programs and structures. Recognize and adhere to the policies and governance structures of the University. Other related functions and special projects as assigned.

• Responsibility 2: Oversee the UTHS business services in coordination with the UT High School Director of Business Services, leadership team, and staff members, as well as the UT and College of Education Business Offices. Adhere to all University and UTHS policies and procedures. Provide information and training to UTHS, COE, and UT staff regarding compliance requirements for fiscal management, funding processes, and business services and routinely coordinate all processes to ensure alignment state and federal policies while integrating and meeting University expectations. Lead all processes related to the UTHS internal and external financial auditing, including the Texas Financial Integrity Rating System of Texas (FIRST) audit and reporting process. Support the preparation of financial reporting for the PEIMS submissions for actual and budget expenditures for all UTHS districtwide programs. Train staff and establish systems for ongoing auditing and attention to detail in coding transactions and processes. Participate in the budget planning process and as a lead in planning and approving purchasing transactions aligned with the budget. Serve as project manager for ongoing business processes, define policies and operating procedures, and continued improvement and refinement of systems. Serve as lead expert in communicating and training for staff and leaders about expectations for K-12 state funding, accounts, expenditures, and reporting. Lead grant management, monitoring, fiscal policy compliance, and communications to ensure alignment to expectations. Engage with the University Office of Sponsored Projects regarding grants, budgets, monitoring, and reporting. Research opportunities to engage in cooperative agreements to market UTHS programs and services to other K-12 school districts statewide and simplify their purchasing processes. Prepare responses to RFPs, RFQs, and program documents to engage with districts to expand marketing opportunities for UTHS services. Routinely analyze and communicate updates on Foundation School Program (FSP) Funding and other state and federal K-12 funding sources (e.g., ESSA, Title funds, etc.), changes to policies, reporting, and grant opportuni