Location: Raleigh, NC, United States 
Job ID: 80932 

We Elevate... Quality of urban life

 

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

 

Join us as a

Sr Field Branch Admin

 

Your main responsibilities

Field Branch Administrator 

Your main responsibilities

As a Field Branch Administrator, you will provide comprehensive support for our field operations office and staff. Responsibilities across purchasing, personnel relations, office procedures, job scheduling, safety, and manpower scheduling, as well as evaluating Best Demonstrated Practices. 

 

Office Administration:

• Answer phone, greet visitors, and maintain accurate contact databases for Field Operations.
• Order uniforms, maintain office supplies, and manage building maintenance issues.
• Sort deliveries, handle mail, and order special documents for Sales/Superintendents/PMs.
• Oversee safety equipment orders and stock for field staff.
• Assist with general office tasks like catering, copier maintenance, reception duties, and special projects.

Purchasing & Accounts Payable:

• Prepare and process purchase orders, invoices, and related documents for parts, equipment, and tools. Coordinate check requests for items outside the PO system.
• Assist with tool inventory, issuing, repairing, and replacing tools.
• Track monthly material spending and manage vendor statements.

Contract Management & Billing:

• Process new contracts, contract changes, price adjustments, and addendums.
• Handle billing tasks, send invoices, update customer preferences, and track payments.
• Support the turnover of new initiatives to NPS and provide contract copies upon request.
• Provide necessary documentation to the legal team as requested.

Human Resources & Payroll:

• Manage personnel data in the IUEC database (new hires, terminations, supervisor changes).
• Oversee onboarding, offboarding, PFL requests, disability paperwork, and payroll adjustments.
• Prepare payroll for Superintendents' approval and support safety programs.
• E