Operations Executive Assistant

Description

Soleo Health is seeking an Operations Executive Assistant in Frisco, TX. Join us in Simplifying Complex Care!  

Soleo Health Perks:  

• Competitive Wages  
• 401(k) with a Match 
• Referral Bonus    
• Paid Time Off 
• Great Company Culture  
• Annual Merit Based Increases  
• Paid Parental Leave Options 
• Affordable Medical, Dental, & Vision Insurance Plans 
• Company Paid Disability & Basic Life Insurance 
• HSA & FSA (including dependent care) Options 
• Education Assistance Program  

The Position:

The Operations Executive Assistant provides high-level administrative support to the EVP of Operations and plays a critical role in ensuring the smooth functioning of operational activities. This role requires a highly organized, detail-oriented, proactive individual capable of managing complex schedules, facilitating cross-departmental communication, and handling operational documentation and processes. The Operations Executive Assistant serves as the first point of contact for operations-related inquiries and provides essential support to the operations team. Responsibilities Include:

• Coordinate and schedule internal meetings, including preparing necessary agendas, materials, equipment, and logistics
• Manage the EVP/COO's calendar, schedule appointments, and prepare detailed itineraries, including travel accommodations
• Maintain travel and expense accounts, including form preparation and figure reconciliation
• Assist in coordinating operational projects and initiatives, ensuring timely follow-ups and completion
• Compile and maintain operational reports, documents, and records to support decision-making
• Support departmental processes, including monitoring and updating operational workflows
• Act as the primary point of contact for the operations department, addressing routine inquiries and directing communications appropriately
• Facilitate effective communication across teams to ensure alignment on operational priorities
• Maintain accurate and organized filing systems, including both hard and electronic files related to operational activities
• Prepare and edit operational documents, including Excel spreadsheets, Word documents, and PowerPoint presentations
• Provide support for operational initiatives, including research, data gathering, and creating presentations
• Track project milestones and assist in ensuring operational projects meet deadlines
• Handle sensitive information with the highest level of confidentiality, honesty, and integrity

Schedule:

• Standard business hours, Monday-Friday 8am-5pm, 40 hours per week
• Will have opportunity to work remotely. 

Requirements

• Bachelor’s degree, associate degree, or pursuit of either is preferred
• Minimum of 5 years of experience in a corporate office setting, preferably supporting C-Level executives
• Experience in operations, project management, or similar roles is highly desirable
• Proficiency in Microsoft Suite (Excel, Word, PowerPoint, Outlook) is required
• Strong organizational skills with attention to detail and the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professionalism, problem-solving, and decision-making abilities
• Ability to work under pressure and adapt to tight timelines
• Experience managing operational documents, workflows, and processes
• Willingness to learn systems for enhancement of Operations’ organization efficiencies, such as Smartsheet, Workday etc

About Us: Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference! 

Soleo’s Core Values:

• Improve patients’ lives every day 
• Be passionate in everything you do 
• Encourage unlimited ideas and creative thinking 
• Make decisions as if you own the company 
• Do the right thing 
• Have fun! 

Soleo Health is committed to diversity, equity, and inclusion. We recognize that establishing and maintaining a diverse, equitable, and inclusive workplace is the foundation of business success and innovation. We are dedicated to hiring diverse talent and to ensuring that everyone is treated with respect and provided an equal opportunity to thrive. Our commitment to these values is evidenced by our diverse executive team, policies, and workplace culture.