ION Senior Marketing Events and Communications Specialist

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Primary Function of Position:

The Ion Sr Marketing Events & Communications Specialist will report directly to the Director of Marketing. This individual will oversee the successful execution of our strategies to engage and deliver our key brand/value proposition messages to our customers through events and will ensure event execution exceeds internal and external customer expectations while staying within stated budgeted guidelines.

Roles & Responsibilities:

• Guide US Marketing Team(s) on best practices for event management & communication strategy (includes in-person, hybrid, and virtual events)
• Develop the strategy for all events in collaboration with key stakeholders (the Ion marketing and sales teams)
• Develop and manage the US Ion event calendar and plan for key activities and various functional meetings
• Plan auxiliary meetings during tradeshows and marketing events (e.g. pre-show strategy meetings, focus/user group meetings, post-grad courses, symposia) as well as attend key regional conferences to support logistics on-site when needed (event set-up, physician registration, AV and F&B coordination on-site)
• Identify deadlines and manages work-load accordingly, including prioritizing tasks, and coordinating and communicating activities with Creative Services and Brand team through the internal Workfront process
• Plan and facilitate logistics for all events, including guest lists, venue preparation, presentation materials, entertainment, transportation, equipment, decor
• Research, select, and facilitate contracts with each vendor and venue for each event including catering, photography, hotel blocks for accommodations, workspaces, etc.
• Make site visits, and lead pre-event and post-event meetings when necessary (such as planning meetings and post-mortems)
• Maintain and build a comprehensive database of industry contacts, vendors, and venues
• Troubleshoot and handle any issues that arise on the event day
• Communicate with employees and internal stakeholders before, during, and after each event.
• Ensure all meeting attendees receive necessary information about the event in advance and any prep materials.
• Manage all logistics for tradeshows including show services, shipping, coordinating marketing materials and collateral, badge registration, etc. for tradeshows 10x30 and below
• Attend and manage all logistics for tradeshows in collaboration with Intuitive Exhibit House for all tradeshows 20x20 and above
• Prepare and ship portable displays & mobile systems to regional conferences as requested by the sales force and marketing
• Responsible for budget oversite and expense tracking for all marketing events
• Venue sourcing and housing block management
• Create travel and registration websites for marketing events
• Manages tradeshow and marketing event leads and reports a summary report with key insights
• Organizes event marketing project meetings with cross-functional stakeholders including post-event debrief that captures what worked well and areas of improvement
• Supports the planning and execution of Intuitive-led meetings e.g. National Sales Meeting, users
• Work is based in the Sunnyvale office, Atlanta Office, or remote although regular (30-40%) travel is