Job Title:

Senior Event Planner

Location:

Charlotte, NC

Job Summary and Description:

The Senior Event Planner is a leader within the EPRI Event Experience Team who manages plans and executes multiple, complex and various types of events and serves as a mentor and consultant to other EPRI Event Planners, administrative staff and key stakeholders within the institute.  A consummate professional who works in a dynamic environment that demands communication, creativity, collaboration and consistency.  This position requires excellent customer and project management skills with an emphasis on aligning events logistics with clear results-focused execution.  Provides consultation to EPRI Event Experience Team staff, EPRI administrative staff, to ensure the EPRI Event Experience is consistent.

Key Responsibilities:

• Is closely aligned with and works with the Manager of the Event Experience Team to understand and support the team’s vision, effectiveness, and how the team impacts the company’s objectives

• Regularly engages cross-functionally to promote Event Experience Team and assess overall effectiveness of the Event Experience Team output

• Provides assistance identifying and leading training for the Event Experience Team and other EPRI staff involved with event planning; proactively seeks opportunities to increase the collective impact of the Event Experience Team

• Responsible for collaboration, proactive engagement and end-to-end event management for events hosted by assigned key stakeholders, including executive and officer level 

• Serve as the principal liaison between event host and suppliers throughout the planning and execution process

• Cultivate and maintain effective relationships internally with key stakeholders, internal departments and vendors to ensure all EPRI regulations and event protocols are adhered to.

• Consults with event host to conduct needs assessment with the ability to fully grasp and help execute according to the intended outcome of the event

• Responsible for developing, implementing and maintaining event project plans that deliver comprehensive view of event details

• Prepare and manage event budget, review and understand contract details, monitor event staffing, coordinate creation and production of conference/event materials, manage invoice/fee reconciliation and payment, as well as conduct post-event evaluations to monitor and report areas that need improvement and/or require reconciliation

• Consistently provide unparalleled customer service with an emphasis on strong communication, the customer experience and meticulous attention to detail 

• Travel to lead and provide on-site event support  

• Accountable for all administrative tasks associated with event payment and time tracking

• Collaborate effectively with the Marketing Communications Partner to understand sector or institute goals needed from the meeting/event; develop a reliable and trusted business relationship with sector or institute management as a meetings/events conduit for business success

Education and Experience:

• Bachelor’s degree or equivalent event planning or hospitality industry experience

• 10 years of event planning or hospitality industry experience preferred

• Certified Meeting Professional (CMP) preferred

• Working knowledge of meeting management system(s), web-based registration and communication tools and ability to learn other tools as developed to successfully execute and evaluate meetings/events

• Executive relations: Understand executive roles in meetings and help to achieve those needs for EPRI; understand C-level business practices and be able to work effectively with senior management 

• Interpersonal skills: Instill confidence and trust among event constituents; positively represent EPRI to members and vendors; effectively work with EPRI employees at all levels

• EPRI SM&C: Able to incorporate EPRI Strategic Marketing and Communications team visions including consistent branding, communication and event experience guidelines in a purposeful, impactful way to all EPRI events  

• Leadership: Able to function equally well in a support or lead role, understand when each is warranted and support others in those roles; able to develop the skills of colleagues, EPRI staff, or contractors in his/her projects

• Event Industry Tools: Familiar with basic audio visual equipment and event logistical items (e.g., sets, lighting, microphones, voting systems); familiarity of leading tools including event apps, communication and registration tools, and other tools that lend themselves to promoting eng