Senior Academic Program Coordinator, Texas McCombs

Job Posting Title:

Senior Academic Program Coordinator, Texas McCombs

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Hiring Department:

Department of Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Senior Academic Program Coordinator for Texas McCombs' MS in Technology Commercialization (MSTC) plays a vital role in the successful execution of the program. This role supports course delivery, student engagement, faculty collaboration, and operational logistics for MSTC’s hybrid weekend-based format. The coordinator will work closely with the MSTC Associate and Faculty Directors to oversee day-to-day academic operations, support students throughout their academic journey, and ensure a seamless experience for in-person and online learners.

Responsibilities

Student Advising and Engagement

• Provide academic advising and support to MSTC students, including tracking degree requirements and identifying at-risk students for early intervention.
• Maintain student records, monitor academic progress, and proactively communicate key deadlines, policies, and opportunities.
• Create and administer surveys to capture sentiment, preferences, and other feedback to support planning and decision making.
• Track, analyze, and report student data - provide data to external offices such as Dean's office, Graduate School, University Assessment, and external program.
• Support co-curricular initiatives in partnership with the MSTC Director, Career Management, and faculty to enhance student experience. This includes events tailored to program-specific academic interests, social events, and/or career industry events, as well as events intended to improve alumni engagement.

Academic Program Operations

• Manage and maintain Canvas course sites, ensuring timely posting of course content, announcements, assignments, and updates.
• Coordinate the dissemination of teaching materials and resources to students and faculty.
• Ensure materials presented in class are available to online students.
• Work with MSTC faculty to update syllabi, course schedules, and assignments; ensure alignment across course materials and deadlines.
• Serve as a key academic resource for students regarding registration, enrollment, degree progress, policies, and university resources.
• Collaborate with Centralized Marketing team (CMCO), Associate Director, and ecosystem partners to support brand building, recruiting, advertising initiatives, and other communication efforts to support market awareness and penetration.

Class Weekend and Event Coordination

• Lead onsite logistics and operations during MSTC class weekends, including room setup, catering, AV, printed materials, and visitor support.
• Coordinate major program events such as Launch Week, Graduation, Global Seminar Trips, Speaker Series, and networking events.
• Lead the onboarding of new MSTC students during Orientation and serve as a consistent point of contact throughout the year.

Program Administration and Budget Support

• Assist with MSTC admissions, enrollment, and scheduling processes.
• Track and manage program expenditures for events and co-curricular programming to contribute to budget planning.
• Provide feedback on program processes and support continuous improvement initiatives.

Required Qualifications

• Bachelor’s degree and five years of experience in program coordination, student affairs, or a re