Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Caterpillar’s North Little Rock facility is hiring an Administrative Assistant!   

In this role, you will provide administrative support and coordination activities for the North Little Rock facility and department heads.  

What You’ll Do (Job Duties) 

• Help plan and organize events and support visitors. This includes planning and ordering catering, reserving spaces for events and covering expenses, including filing expense reports. 

• Managing basic office functions such as supply purchases, placing work orders for cleaning and repairs and helping managers with office equipment needs. 

• Managing calendar for the site Director and their direct reports as well as an overall facility calendar. 

• Assisting with distribution of facility communications.  

• Assisting with facility recruiting events. 

• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation. 

What You Have (Core Skills) 

• Accuracy and Attention to Detail: Ability to complete tasks with high levels of precision 

• Effective Communications: Ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. 

• Flexibility and Adaptability: Ability to adapt to a changing environment and be comfortable with change 

• Problem Solving: Recognizing, anticipating, and resolving organizational, operational or process problems 

• Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently 

• Microsoft Office: Advanced expertise and proficiency in Microsoft Office products 

Top Candidates Will Also Have  

• Experience with event and large-scale meeting planning 

• Experience managing purchases, managing a budget and filing expense reports 

• Experience supporting and com