Emergency Hire - Administrative Support Coordinator, Plant Sciences and Wine and Viticulture

Job Summary

• Provide support to the department head, staff, faculty, and students.
• Monitor and maintain purchasing and ordering of department instructional, lab, and office spaces, and equipment for both state and Cal Poly Corporation. Make purchases for departmental commercial accounts and state-funded research accounts. Track, reconcile, and report on project instructional operating expenditures. Ensure various purchase orders and requisitions are entered, completed, and invoiced properly and timely.
• Act as the point of contact for department travel and Concur. Assist, review, and reconcile travel claims, and assist with travel and Concur requests for department head, faculty, staff and students.
• Act as the point of contact for department facilities and IT needs. Assist department faculty and staff with facilities support and IT support requests.
• Track and file lab and vehicle safety requirements for departments.
• In coordination with administrative support coordinator, hire, recruit, and train office student assistants. Directly supervise office student assistants by assigning work, review completed work, and discuss goals and expectations.
• Monitor and coordinate calendar for Arboretum and lab spaces. Ensure space is available, notify any affected groups, and place event on calendar.
• Assist in planning and provide support for department events and student club activities (Vines to Wine, Hort Club, and Phi Alpha Xi, Unified, CA and European Wine Tours, etc.).
• Monitor department email, distribute physical mail, and assist with department website updates.

Education and Experience

High school diploma or its equivalent.  Type 45 wpm.  Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).

Salary:

Anticipated Hiring Range: $23.35 - $25.78 per hour

Classification Range: $23.35 - $34.02 per hour

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.  

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimin