Administrative Manager

Job Posting Title:

Administrative Manager

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Hiring Department:

Educational Leadership and Policy

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

May 08, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Educational Leadership and Policy (ELP) seeks a dynamic leader to serve as the Administrative Manager. This is an important, front-line position that works closely with the department chair and faculty leadership to coordinate the operational, financial, and HR priorities of the department.
 

Purpose

To provide leadership and oversee administrative functions such as budgeting , salaries, human resources, promotion, recruiting, staff supervision, and compliance with a high degree of initiative and judgment to ensure operation of ELP is managed efficiently, in accordance with policy and law, and in concert with strategic objectives of the department.

About the Department - Located in the UT College of Education, ELP has a unique legacy of excellence in training scholars, practitioners, and educational leaders for PK-12 public schools, higher education, and the education policy arena. We prepare a cadre of change-makers who go on to serve as superintendents, school principals, professors, researchers, and student affairs professionals. Our award-winning faculty, nationally recognized graduate programs, and highly regarded research centers focus on educational leadership. ELP has 25 full-time faculty, five full-time staff, and 300 graduate students currently enrolled. We also host three research centers and many other research/practice projects led by faculty. Our collective research work as a department spans both K-12 and higher education issues, and the impact of our research contributions is evident at the state and national levels.

Responsibilities

Operations: Relieve the Chair of day-to-day operational decisions and manage the administrative functions of the department. This includes budgeting, financial operations and reporting . Serve as electronic office manager (EOM) and maintain OHS contacts list for the Department, including two centers (ERC, CCCSE)  and the Option III program (Executive Ed.D.). Work closely with the Chair, department accountant, Dean's Office, and Provost in oversight of department budget. Review and Final approve  documents, (deposits, transfers) for quality control and  compliance at the department level and one center (ERC). Coordinate space needs for department faculty, staff, and students, working closely with the Dean's Office Facilities and ELP Procurement Coordinator. Responsible for annual departmental inventory  certification. Coordinate faculty candidates, and special guest visits, including travel, itinerary, and event planning.

Human Resources: Provide human resources functions for the department and the Option III program (Executive Ed.D.), reviewing appointments for compliance with relevant policies. Act as departmental HR Partner, I-9 partner, absence partner and timekeeper for the entire department. Process faculty, visiting scholars, and student (TA, GRA, GA) appointments. Review human resources and payroll costing data regularly to ensure proper use of funding, ensuring adjustments are done in a timely manner, and in accordance with funding stipulations. Plan, direct and update staff job descriptions. Serve as human resources contact for faculty and students.

Faculty Affairs: Assist the Chair in all faculty matters. Coordinate the non-tenure track and tenured/tenure track recruitment process including advertising on the UT Faculty web site, reviewing the prior approval request documents (PAR), creating/editing offer letters in accord with the PAR, and monitoring funding commitments. Manage the annual promotion and tenure project cycle and ad hoc promotion and tenure committees. Manage other faculty review processes, such as comprehensive periodic review, faculty annual review, third year review, and peer teaching observations. Manage new faculty files, faculty recruiting documentation, reports, spreadsheets, and other administrative needs, including the management of FRA/SRA requests. Manage the tenured/tenure-track and non-tenure track merit process. Collaborate with Department Chair as it pertains to faculty financial implications, faculty fellowships, endowed academic positions, and new hire packages. Coordinate spring, summer, and fall faculty appointments.

Staff management & Supervision: Supervise and manage administrative staff