Administrative Coordinator, Finance

The Natural History Museum of Los Angeles County was the first museum in L.A. to open its doors 109 years ago and is poised for an exciting new era as it plans for the future. Having recently completed a new strategic framework, the Natural History Museums of Los Angeles County—including NHMLA at Exposition Park, La Brea Tar Pits and museum in mid-Wilshire, and the William S. Hart Museum in Newhall—is looking forward to new building projects and campaigns, exhibitions, community outreach, and innovative audience engagement. 

The Natural History Museum of Los Angeles County values and endeavors to support diversity, equity, inclusion, and access within its organization and communities. Candidates who identify as Black, Indigenous, or a Person of Color (BIPOC), neurodiverse, gender, a person with disability, a veteran, and/or a part of the LGBTQAI+ community are welcome and encouraged to apply. 

The Natural History Museum of Los Angeles County is seeking an Administrative Coordinator for our Finance department.  The Administrative Coordinator works closely with the Controller at the Natural History Museum. It is an exciting time as we embark on new journeys of becoming a museum of, for, and with L.A.

Responsibilities for this position include, but are not limited to: 

• Acts as centralized communications liaison for the Finance Department.

• Prepares memos, meeting agendas, meeting notes/minutes, email correspondence and letters as directed. Replies to correspondence as directed. Drafts memo, letters and reports as directed for review by supervisor. Prepares and assembles documents including copying and mail processing as necessary. 

• Schedules meetings and provides logistical support for meetings including registration, refreshments and audio-visual equipment. Arranges for parking for external guests and greets guests at the Security Desk and escorts them to the division. 

• Coordinates cash control procedures with Guest Relations staff. Ensures that cash change needs are met, including placing change orders and scheduling physical cash control process around holidays and other operational restrictions to physical space. Acts as one half of this dual control process. 

• Gathers data for general information purposes or special reports, contacting other departments, employees and external parties for needed information and drafts reports as requested.

• Maintains inventory for general office supplies for Museum and handles all orders when needed.

• Reviews incoming bills and/or invoices and processes for payment. Prepares and submits electronic Desktop Deposits, purchase orders, expense reports, travel requests and other similar financial transactions for approval by department management.

This position has the following requirements: 

• High school diploma, GED or equivalent required.

• Bachelor’s degree in Business Administration or relative field of study highly preferred.

• Minimum of 3 years of prior administrative or coordinator experience required. 

• Must act with integrity and an ability to carry oneself with the demeanor, decorum and professionalism needed for the position and its interaction with others.

• Experience using a personal computer and with MS Office applications and G-Suite of applications. 

The Natural History Museum of Los Angeles County is especially interested in candidates whose background and experience have prepared them to contribute to our commitment to engagement and inclusion at culturally diverse audiences in museums and in sciences.

The Natural History Museum of Los Angeles County is seeking applicants who have demonstrated experience and commitment working with a diverse community. Hourly range for this position is $23.79 - $25.58 based on experience plus excellent benefits. This is a full time regular, non-exempt position. 

A cover letter, current resume, and list of 3-4 references are required for all applicants. Review of applications begins immediately and continues until the position is filled. Interested candidates please visit www.nhmlac.org/careers-our-museums  and click the link of the position for which you are interested or go directly to the online application.