Chicago Executive Assistant

JOB REQUISITION

Chicago Executive Assistant

LOCATION

CHICAGO

ADDITIONAL LOCATION(S)

JOB DESCRIPTION

You Belong Here  

The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.  

 

 At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.  

 

Where We Need You:  

We are seeking an Executive Assistant to join our Chicago office.  Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 days per week.  

  

What You Can Expect:   

As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment.  Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution.  

  

What You Will Do:  

Executive Support  

• Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals  

• Manage Executive Outlook details (Contacts, Calendar, Email responses)  

• Take initiative to anticipate the needs of your executives daily  

• Prepare and manage Time & Expense reports on behalf of executives  

• Arrange travel for executives, including flights, hotels, and transportation  

• Handle any printing/copying/faxing, binding, and mail  

• Partner with local team to provide back-up support to executives  

• Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication  

• Work with Executive team business partners to schedule & manage client meetings  

 

Office Support & Communication  

• Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized.  Assist with security and crisis response  

• Reporting and Correspondence – Perform basic industry/company research to assist in the response process for Request for Proposals.  Data entry to support client project accounting