Sr. Project Administrator

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

 

 

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

 

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

 

 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

 

 

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

 

 

 

What You'll Do Here 

The Senior Administration Assistant serves as a senior-level assistant and provides project management support across complex projects and programs. This role ensures high-quality project execution by providing coordination, project controls support, cross-functional communication, and process oversight. The Senior Administration Assistant works closely with project directors/managers, technical leads, stakeholders, and senior leadership to maintain project health, improve workflows, and drive successful delivery of project objectives. The Senior Administration Assistant oversees administrators during pre-outage and outage activities, coordinates site procurement and deliveries, maintains accurate project records and files, maintains time and per-diem records, coordinates relocation and onboarding efforts, and provides technical support.

 

 

 

Key Responsibilities

 

Project Coordination & Execution

• Assist in day-to-day coordination of complex, multi-phase projects, ensuring alignment across teams and stakeholders.
• Assist in maintaining and tracking project schedules, milestones, dependencies, and critical path activities.
• Support project managers and technical leads in developing project related documents.
• Assist in ensuring deliverables are completed on time, within scope, and compliant with organizational standards.
  
  

 

Project Controls & Documentation

• Create, maintain, and/or audit project documentation including schedules, risk registers, change requests, action logs, and meeting minutes.
• Assist senior management with monitoring project budgets, forecasts, costs, and financial documentation in collaboration with project controls teams.<