Executive Administrative Assistant

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide.

Visit our website to discover how Sun Life is making life brighter for our customers, partners and communities.  

Job Description:

Sun Life embraces a hybrid work model that balances in-office collaboration with the flexibility of virtual work.  Our team members and leaders are expected to foster connection and teamwork by being present in the office at least 2 days per week.

The opportunity:

In this role, you will perform executive administrative functions for the Sun Life U.S. Chief Actuary & Chief Risk Officer and the leadership team.  The duties include handling of sensitive and confidential correspondence, meeting scheduling and preparation, Power Point presentations, and travel arrangements.  This position interacts with other executive officers, human resources, legal, corporate, and other management personnel within the organization.  You will act independently and with limited supervision to maintain administrative processes. You will maintain a professional demeanor and flexibility as job demands require. You will utilize your ability to manage multiple projects, deadlines, and priorities that come with the support of the Executive.

How you will contribute: 

Professional problem solver

• Dogged resourcefulness and a resolve to get things done.  Stays calm under pressure and is able to deliver when needed in time sensitive situations

• Tenacious prioritization that limits distractions and ensures the Senior Vice President’s (SVP) focus is on the most pressing and highest priority items.  Willing to push back and uses sound judgement to figure out what warrants attention, what should be delegated and what requests should be deferred

• Impeccable organization capabilities.  Practices strategic multi-tasking, ensuring various priorities are moving forward without sacrificing quality.  Support SVP with events and meetings for the US Actuarial Community, as well as Kansas City office events

Communications Ninja

•  Top-notch verbal and writing skills with the ability to draft communications on behalf of the SVP.  Knack for understanding and influencing others through written and verbal communications.  Serves as a spokesperson for the SVP through polished emails, dynamic presentations, and effective interpersonal interactions

• Technical savvy with strong proficiency in presentation technology and software

• Analytical mindset that quickly sums up the situation, gathers the necessary info, asks the right questions and acts decisively

• Networking prowess to build relationships at all levels across the company to understand the ins and outs of the business and bring that perspective to bear in making decisions

Trusted confidant

• Ironclad discretion in handling confidential information, navigates sensitive situations with professionalism, diplomacy and tact

• Supernatural ability to anticipate needs, seeing in advance what is needed and planning accordingly

• Self-confident with a sense of humor.  Practices optimism -  keeps things in perspective and understands the balance of being candid but kind

What you will bring with you: 

•  5+ years of experience in an executive level support role

• Strong consultation, communication and interpersonal skills with the ability to interact with a wide range of individuals in different situations requiring tact, diplomacy, judgment, discretion and relationship building

• Strong organizational and time management skills with the ability to multitask and work in a fast-paced and constantly changing environment

• Strong collaboration skills and ability to partner with others get to work done

• Takes personal responsibility for delivering quality service

• Energetic self-starter who is able to take initiative, work with limited supervision and has strong attention to detail

• Identifies improvement ideas and readily implements new wo