Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

GME Department

Job Summary:

Coordinate, monitor, analyze, and assist in the preparation of the departmental budget; conduct complex financial and budget analysis to assess and enhance financial and related operational methods and activities; prepare financial and cost accounting reports.

NOTE: This position is a part-time role (20 hours weekly). Schedule is flexible but should be consistent. It also will be hybrid remote, offering work-from-home opportunities at times, though work also will be required in our Nashville, TN office, particularly during the probationary period for training.

Requirements are Bachelor's Degree (or equivalent experience) and at least 3 years of relevant work experience. The ideal candidate also will have intermediate proficiency with Excel. Additional strong capabilities include experience in Graduate Medical Education and proficient knowledge of Work Day software.

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Join the Graduate Medical Education (GME) Team - Vanderbilt trains over 1,200 house staff in ~177 residency and fellowship programs. VUMC offers experiences in a major teaching facility with diverse patient populations, state-of-the art technology, cutting edge research, and outstanding faculty. The Office of Graduate Medical Education is committed to supporting the trainees, faculty, and staff in our many residency and fellowship programs for new physicians.

KEY RESPONSIBILITIES

• Analyze and prepare budgetary data for department budget, including rate projections and personnel salary/wage data.
• Maintain confidentiality of data
• Research, analyze, prepare, and reconcile data for department budget; identify and research variances; create unique and often complex reports; make projections and recommendations; develop cost comparisons with previous budgets.
• Use applicable Financial Management budget guidelines.
• Use generally accepted accounting principles.
• Design, develop, and implement financial/budget reporting systems, including financial forecasting; prepare regular and special accounting and financial reports for department needs.
• Use a broad knowledge of Vanderbilt systems, accounting practices and organizational business units.
• Use creative problem-solving skills.
• Perform internal budget auditing function for department; recommend procedural changes; review data periodically to analyze trends affecting budget/accounting needs.
• Maintain regular communication with intra-departmental administrative teams to promote consistency in accounting practices.
• Advise supervisor regarding budgetary matters; resolve routine budget issues concerning personnel, utilization of facilities, equipment, and funds.
• Create and maintain systems for inventory control of equipment; monitor the purchase of material, services, equipment, and utilization of facilities and personnel.
• Use Vanderbilt equipment inventory guidelines.
• Review the preparation of contracts; write and update internal procedures and controls for outside vendor contracts.
• Use a broad understanding of Vanderbilt's overall contracting procedures.
• Serve as liaison with other departments to provide budget and cost accounting information.
• Promote consistency in accounting standards and reporting.

CORE ACCOUNTABILITIES

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect, and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.

 BASIC QUALIFICATIONS