Hamburg Office Manager/Team Assistant (f/m/d) Part-Time

Looking for an exciting challenge?

As an Office Manager & Team Assistant (f/m/d), you are the first point of contact for our employees and service providers. You are an organizational talent with a keen eye for detail, ensuring that our office is a place where everyone feels at home. You support management and the team in daily operations and maintain a clear overview even during stressful periods.

Your Tasks:

• Office Management: Independent responsibility for office organization (managing contracts and deadlines), ordering office supplies, and coordinating external service providers (cleaning, IT support, maintenance).

• Reception & Communication: Providing a warm welcome to clients and applicants, as well as professional handling of mail and correspondence.

• Team Support: Supporting the team with administrative tasks, travel bookings, and travel expense accounting.

• Event Management: Organizing team events, meetings, and catering.

• Interface Function: Close cooperation with the accounting department (invoice preparation) and the HR department (onboarding of new employees).

• Workplace Atmosphere: Ensuring meeting rooms are ready for use and that "goodies" (fruit, drinks, coffee) are always in stock.

Your Profile:

• Experience: You have completed commercial training (e.g., Office Management, Hotel Management) or a comparable qualification and have several years of experience in this field.

• Organizational Talent: You work in a structured manner, think ahead, take initiative, and possess a "hands-on" mentality.

• Communication: You have excellent German language skills and are business-fluent in English.

• IT Skills: Proficient in using MS Office (Word, Excel, Outlook) or Google Workspace.

Personality: You are empathetic, discreet, and keep your smile even when things get hectic.

What We Offer:

• A modern workplace in the heart of Hamburg with an open-office concept.

• Flat hierarchies and an open feedback culture.

• Public transport ticket (Jobticket), company pension scheme, and home-office options.

• Spenditcard: A benefit card topped up with €50 monthly.

• 30 days of vacation per year.

• A team that looks forward to your support and values your work.