Grant Billing Manager Temp

Are you ready to make a difference in our community? At Jewish Community Services of South Florida (JCS), you’ll join a team of passionate professionals dedicated to making a positive impact in the lives of those we serve. Joining our team means contributing to a well-respected organization with over a century of service to the South Florida community, rooted in the values of compassion, inclusivity, and resilience. Our team members find purpose in empowering individuals and families through meaningful programs and initiatives. We foster a collaborative environment where your talents are valued, and you’ll have opportunities for personal and professional growth. If you’re looking to be part of an organization that values your contributions and promotes a culture of unity and support, JCS is the place to be.

The Grant Billing Manager is responsible for managing all aspects of grant-related billing, compliance, and financial reporting. This role ensures that all grant expenditures are billed accurately and timely in accordance with grant agreements, federal regulations, and organizational policies. The manager coordinates with various Departments, fiscal, and external funding agencies to ensure proper documentation, audit readiness and compliance.

This position is fully in-person and requires a valid Florida driver license or state issued ID.

Essential DUTITES AND RESPONSIBILITIES

Responsibilities include the following, and other duties may be assigned:

• Supervise Grant Billing Specialists:
  Lead, train, and supervise a team of Grant Billing Specialists, ensuring accurate and timely invoicing, compliance with grant requirements, and adherence to internal controls.
• Manage the review and compliance of all grant Invoices:
  Manage review and accuracy for all invoices and reimbursement requests to grant funders in accordance with contract terms and funding agency requirements following GAAP standards.
• Manage and review Grant Budgets and Expenditures:
  Track expenditures against approved budgets, ensuring that costs are allowable, funds are drawn down, billed correctly, paid and properly documented.
• Maintain Accurate Financial Records:
  Keep detailed, audit-ready documentation of all grant billing transactions, journal entries, and supporting documentation, particularly SEFA audit readiness for the external audit.
• Work closely with all Service Departments across the agency:
  Work closely and support Program Directors, Grant Billing Specialists and Fiscal staff to align financial reporting with grant performance and ensure consistent compliance.
• Manage collections review:
  Review accounts receivable related to grant billing and ensure timely collection of funds from all funders including insurance companies and fee for service.
• Ensure Grant Compliance:
  Ensure adherence to funder guidelines, organizational policies, and applicable federal, state, and local regulations following GAAP standards.
• Support Audit and Reporting Requirements:
  Provide necessary financial data and documentation for internal reviews, external audits, and funder monitoring visits.
• Develop Billing Schedules and Systems:
  Create billing calendars and implement efficient tracking systems to manage all program spending and draw down of grant funds
• Identify and Resolve Discrepancies:
  Investigate and resolve any inconsistencies or billing issues promptly, in coordination with relevant departments or funders.
• Resolve Grant billing Issues:
  Address complex or escalated billing questions, discrepancies, or disputes with internal teams and funders.