Accounts Payable Specialist

Busch Vacuum Solutions is a leading manufacturer of vacuum pumps, compressors, and blowers for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.

 

We currently have an exciting direct-hire opportunity for an Accounts Payable Specialist at our U.S. headquarters in Virginia Beach, Virginia!

 

The Accounts Payable Specialist is responsible for ensuring timely and accurate payment of company expenses while preventing overcharges and maintaining accurate records.

 

If you’re a detail-oriented, motivated professional looking to join a dynamic and supportive team, apply today and discover why Busch Vacuum Solutions is a great place to grow your career!

Job Responsibilities

• Matches purchase invoices (proof of receipt) with vendor invoices so that proper accounting of costs can be accomplished.
• Generates report to select appropriate open invoices for payment, generates check and prepares for signature.
• Initiates EFT (Electronic Funds Transfer) for various payments, including but not limited to payroll, freight bills, and consulting fees.
• Enters employee expense reports in computer accounting system and generates checks for payment of such expense reports.
• Writes, issues, and posts manually generated checks.
• Enters vendor invoices in computer accounting system.
• Analyzes and assigns expenses to the proper departments within the company.
• Maintains files of paid vendor invoices in an orderly manner
• Monitors petty cash payments and reconciles petty cash periodically.
• Prepares monthly general ledger allocation of freight expenses.
• Enters invoices and generates payment documentation for foreign suppliers.
• Posts all invoices received from Busch Manufacturing and reconciles to Busch Manufacturing's accounts receivable balance monthly.
• Processes and maintains importation files for Busch, LLC and Busch Manufacturing, LLC
• Work independently or as a team, as necessary, to fulfill department and Busch goals and objectives.
• Must comply with all safety policies, practices, and procedures while reporting all unsafe activities and concerns to the supervisor, safety officer, or human resources.

 

Required Experience

• 3+ years’ experience with Accounts Payables: Required         
• High School graduate or General Education Degree: Required
• Accounting-related certificate or coursework: Preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook): Required 

 

Personal Qualifications

• Work with a high level of initiative, be self-motivated, and possess professional maturity
• Be detail, goal, and safety oriented
• Must be organized and maintain a clean and orderly workspace
• Must possess a positive attitude, be dependable, and trustworthy
• Work independently or as a team, as necessary, to fulfill department and Busch goals and objectives
• Possess strong oral and written communication skills in English

 

Job Requirements

• Ability and willingness to pass a 10-panel drug screen, 7-year criminal history check
  • Most felonies are a disqualifier, misdemeanors are considered on a case-by-case basis
• Must be willing and able to utilize all required PPE
• Willingness to travel domestically for training

 

Physical Requirements

• Frequent reaching outward, lifting/carrying/pushing pulling up to 25lbs
• Constant standing, walking, sitting, lifting/carrying/pushing pulling up to 15lbs
• Occasional climbing, squatting, kneeling, reaching above the shoulder, and lifting/carrying/pushing pulling up to 50lbs
• All applicants must be able to hear and see audible and visual alarms and must be able to