Accounts Payable /General Accounting Staff | Miami Beach Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

Position Summary:

This position plays a critical role in supporting the fiscal health and sustainability of the Miami Beach Convention Center by providing comprehensive accounting and administrative support to the Finance Department. This position is responsible for accounts payable and receivable processing, assisting with payroll functions, month-end reconciliations, vendor management, and financial reporting.

 

The ideal candidate will possess exceptional organizational and problem-solving skills, attention to detail, and the ability to manage multiple tasks effectively. Proficiency in accounting software and Microsoft Office, particularly Excel, is essential. This role requires strong communication skills and a collaborative mindset to ensure accurate and timely financial operations that align with the department's mission of integrity, transparency, and financial excellence.

 

This role pays a yearly salary of $60,000 to $65,000.

 

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

 

This position will remain open until April 18, 2025.

About the Venue

The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings.

 

A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

 

Responsibilities

Responsibilities:

• Provide general office / administrative / accounting support including input, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process weekly union payroll data entry, union timekeeping verification, and union deductions file.
• Perform month end closing, reconciliations and entries into accounting software for A/P, A/R, and general journal entries
• Serve as back-up for events settlements
• Performs different tasks within invoices, bill payment and reconciling.
• Examine and verify a variety of financial documents and reports.
• Understand billing system and work with Director of Finance/department heads to ensure proper handling and posting of invoices.
• Confirm current W-9 & COI is available for all vendors and obtain form where missing.
• Set up new vendors and enter appropriate information into the accounting system.
• Communicates clearly and accurately with vendors to ensure that billing discrepancies are identified, communicated and resolved.
• Reconcile monthly vendor statements.
• Answers vendor/staff questions via phone and email.
• Provide general office and clerical support: preparation of weekly package to DOF copying, filing, correspondence, telephone inquiries.
• Assist Director of Finance with financial reporting and analyses.
• Other miscellaneous projects and duties as assigned by Director of Finance.

 

Other:

• Position requires constant attention to precise details and accuracy of specified standards including following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time.
• Operate a computer to perform accounting functions
• Assist with annual audit process.
• Cross training as team covers for vacations etc.
• English and Spanish are a plus, but not required

 

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications

Qualifications:

• Self-starter, exceptional organizational skills, detail oriented, and ability to handle multiple assignments.
• Ability to apply conflict r