Catering Coordinator

 Salary: $25.00 - $30.00 Per Hour

Other Forms of Compensation:  

 

Wolfgang Puck Catering is committed to recruiting individuals who express an interest in and passion for hospitality-driven experiences; who come from diverse backgrounds, are open-minded and curious about our clients and guests; and, most of all, who possess a welcoming smile and spirit.  Our ultimate goal is to develop mentoring and career building opportunities through a talent pipeline that allows us to promote from within. 

 

"The most important thing in life, whatever you do, has to be passion." Wolfgang Puck

 

Success on our team starts with our culture:

• We have Wolfgang’s PASSION for our business, our product, and our people / guests / clients.
• A FLEXIBLE MINDSET is key; we are strategic business partners who wear multiple hats.  
• Our services require a CONCIERGE mentality, a bias to action with humble hospitality.
• We are out-of-the-box PROBLEM SOLVERS, who look around corners so our clients and guests don’t have to.  
• We curate company and partner resources to bring our client’s vision to life.  We seek to cultivate the next generation of talent, purveyors and partnerships.
• We bring an entrepreneurial approach to deliver results for our clients (you might call this scrappy).   
• Collaboration and openness to innovative business tools, new ways of thinking and ability to partner across departments are essential to create optimal business solutions.

 

“I can have the best food, but if we don’t have good people, it won’t get you very far.”

Job Summary

Join a dynamic, high-volume café and catering operation generating significant on-site and corporate business. As a Catering Coordinator, you’ll play a key role in bringing events to life, from initial inquiry through execution, supporting both drop-off catering and full-service corporate events.   Located in San Francisco’s Financial District, 555 Mission is a dynamic corporate dining and catering destination supporting a high-volume café and a robust, fast-paced catering program. The team delivers thoughtful, high-quality hospitality experiences across daily service and corporate events, with a focus on collaboration, efficiency, and client experience.   This role blends coordination, client engagement, and operational support. You’ll collaborate across teams to ensure events are organized, accurate, and thoughtfully delivered, contributing to an environment where both clients and team members feel supported and set up for success.   Key Responsibilities

• Coordinate all catering event logistics from inquiry through execution
• Maintain and update event details in reservation systems (inquiries, tentatives, confirmed events)
• Prepare detailed event materials, including:
  • Function sheets
  • Captain’s packets (staffing, equipment, beverage, and signage needs)
  • Event signage and menus
• Serve as a liaison across teams, ensuring accurate communication between operations, clients, and vendors
• Support catering sales through proposal preparation, research, and client follow-up
• Assist with walkthroughs and provide on-site support during events as needed
• Manage administrative processes, including:
  • Event files and documentation
  • Deposits, invoicing, and financial tracking
  • Certificates of insurance
• Partner with marketing on promotions, materials, and outreach efforts
• Help coordinate staffing requests and event scheduling
• Contribute to a smooth and organized catering operation through strong attention to detail

What We’re Looking For

• Background in catering, events, or food service operations (restaurants, corporate dining, hotels, or similar environments)
• Comfort managing multiple priorities in a fast-paced, high-volume setting
• Familiarity with catering platforms (e.g., ezCater, Uber Catering, DoorDash) is a plus
• Experience supporting both front-of-house and back-of-house operations is helpful
• Strong organizational and administrative skills
• Clear and professional communication with clients, vendors, and internal teams
• A team-oriented approach with a willingness to support across functions
• Attention to detail and commitment to accuracy
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with catering/event software (e.g., Reserve Cloud) is a plus

Apply to Wolfgang Puck today!